Event Production Assistant

Event Production Assistant

This position provides support at Auto Club Enterprises sponsored special events. Set up, strike and tear down of the events..

What You Will Do

• Support internal and external events which can include attending planning meetings, pre-planning documents, packing lists, event layouts, trip planning and implementation as well as asset management and loading

• Event execution (team training, troubleshooting and reporting)

• On site attendance and quality control to ensure a successful event

• Execute timely set up and break down for all internal and external events.

• Work with event contacts to ensure each event is compliant with all permits; conduct pre-event space review or venue checks as required.

• Proactively handle any arising issues and troubleshoot any emerging programs on the event day using problem-solving skills and event experience

• Some inter-state and out-of-state travel will be required

• Drive as needed on behalf of employer/Handle display vehicle transportation and provide on-site operational support

• Provide event guidance in the absence of management

• Demonstrate internal and external customer service 

• Maintain and clean assets, vehicles and trailers

• Schedule maintenance for vehicles and trailers as well as maintain maintenance and testing logs.

• Organize and audit all Club-owned assets and inventory

• Comply with all applicable laws/regulations, as well as company policies/procedures

• Perform other duties as required

• Manage and communicate to Event Management all necessary purchases

• Works collaboratively with team and other business units.

• Capture branded event photos.

What You Will Need

• High school diploma, GED or equivalent certification

• Previous experience with event set up and tear down

• CPR, First Aid, and Fire Extinguisher Training/Certification preferred

• Ability to drive larger vehicles (Box Truck, Van Pickup Truck)

• Budgeting skills (expense reimbursement and asset purchases)

• Vehicle/Trailer repair knowledge a plus

• Great communication and problem-solving skills

• Microsoft Office experience

• Ability to work independently and/or as a team member

• Availability to work a 40-hour work week, including potential non-standard business hours; including nights, weekends and holidays for events

• Ability to lift/carry hand freight weighing up to 75 pounds several times a week

• Ability to sit for extended periods of time, bend, twist, squat, climb in and out of truck

• Ability to follow instructions and complete required training

• Possess a valid driver's license and an acceptable driving record

• Provide proof of automobile liability insurance at time of hire

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Remarkable benefits:
•    Health coverage for medical, dental, vision
•    401(K) saving plan with company match AND Pension
•    Tuition assistance
•    PTO for community volunteer programs
•    Wellness program
•    Employee discounts (membership, insurance, travel, entertainment, services and more!)

Auto Club Enterprises is the largest federation of AAA clubs in the nation. We have 14,000 employees in 21 states helping 17 million members. The strength of our organization is our employees. Bringing together and supporting different cultures, backgrounds, personalities, and strengths creates a team capable of delivering legendary, lifetime service to our members. When we embrace our diversity – we win. All of Us! With our national brand recognition, long-standing reputation since 1902, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team.

"Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value.”

AAA is an Equal Opportunity Employer