Administrative Coordinator

Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest ­performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Job Purpose

To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. As an Administrative Coordinator, you will provide administrative support as required to the Vice President and Sr. Director of Education. You will be the primary liaison for all academic related contacts, including all school principals and assistant principals. This role calls for continuous collaboration and communication in the workplace. The Administrative Coordinator must be willing to take direction and initiative, as he/she will be working on several projects at one time. This position deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

How You Will Impact Education

Instruction/Education Responsibilities

• Tracks and manages paper/electronic files.
• Manages all travel arrangements including air, car, and/or hotel.
• Prepares travel and other expense reports for reimbursement.
• Facilitates expense report approvals for principals.
• Manages calendars for Vice President & Sr. Director of EDU
• Coordinates staff meetings, conferences, etc.
• Facilitates PTO approvals for all school principals.
• Creates meeting agendas, take minutes (as requested), and tracks action items for meetings.
• Answers basic questions for callers; checks supervisors' messages in voice mail system daily.
• Responds to parent complaints as appropriate.
• Prepares letters, contact lists, databases, etc.
• Makes appointments including scheduling meetings and conference calls.
• Works independently and within a team on special and nonrecurring and ongoing projects.
• Follows federal and state laws, as well as company policies.

Required Qualifications and Skills

• Demonstrates enthusiasm and commitment toward the job and the mission of the company; supports the company's values in the strategic areas of academic excellence, operational performance, superior culture, and financial health and growth, as outlined in the Employee Handbook.
• Works and interacts with staff and relates to individuals at all levels of the organization; relates to individuals at all levels. As unique situations present themselves, the incumbent must be sensitive to corporate needs, employee goodwill, and the public image.
• Has the ability to support department's teamwork and demonstrate collegiality and professionalism with other departments.
• Possesses strong time management & organizational skills and the ability to prioritize wisely.
• Has the ability to consistently be at work, to arrive on time, to follow instructions, to respond to management direction and solicit feedback to improve performance.
• Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Strives to research, evaluate and implement best practices.
• Possesses strong customer orientation.
• Establishes excellent interpersonal skills between all constituents: being courteous, professional, and helpful; demonstrates high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise,