Accounting Coordinator

Description

Location: Rolling Meadows, IL

Schedule: Monday - Friday 9 AM - 5 PM

Status: Full-time (Exempt)

Compensation: $60,000 - $65,000

Overview: 

Silver Star Protection Group, established in 2014, is a security firm headquartered in Rolling Meadows, Illinois. We offer a comprehensive suite of services, including physical security, security system integration, consultation, and secure transport. We cater to various industries such as cannabis, commercial real estate, construction, data centers, and more. Our leadership team comprises professionals with backgrounds in law enforcement, military, and business sectors. Silver Star Protection Group is dedicated to delivering customized security solutions to meet diverse client needs. 

Description: 

The Accounting Coordinator is responsible for supporting the financial operations of multiple entities under the company’s umbrella. This role requires strong attention to detail, organizational skills, and the ability to manage high volumes of tasks related to reconciliation, reporting, and general accounting. The Accounting Coordinator will work closely with the finance, operations, and administrative teams to ensure accuracy and efficiency in daily accounting and financial activities.

Key Responsibilities

General Accounting & Reconciliation

• Reconcile bank accounts and company credit cards monthly.
• Perform intercompany reconciliations between six entities, ensuring accuracy in "who owes who" balances.
• Prepare monthly Profit and Loss statements for multiple companies (SSPG, SST, ST, etc.), including journal entries, expense breakdowns, and proper categorization.
• Monitor all bank accounts and manage cash flow across all entities.

Accounts Payable / Accounts Receivable

• Provide AR/AP support to the accounting team, including preparing open Accounts Receivable reports.
• Participate in weekly AR meetings with leadership to review outstanding invoices and receivables.
• Clean up previous cash application issues through detailed research and corrections.
• Follow up with clients on past-due invoices and manage related communications, escalating to internal teams as necessary.

Credit Card & Gas Card Management

• Manage company credit cards and gas cards across all entities, including tracking, expense reporting, and reconciliation.

Administrative & Operational Support

• Oversee all incoming and outgoing mail correspondence pertaining to accounting.
• Assist with company insurance needs, including obtaining Certificates of Insurance (COIs) and updating policies for specific projects as needed.
• Manage company mobile phones (activations, deactivations, issues, billing).

Communication & Inbox Management

• Monitor multiple shares inboxes and ensure timely responses. 
• Forward communications to appropriate team members and ensure timely client responses.

Requirements

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Experience:
  • 2-5+ years of accounting or bookkeeping experience (multi-entity experience a strong plus).
  • Experience with reconciliations, journal entries, and financial reporting.
  • Proficiency in accounting software (QuickBooks highly preferred), Microsoft Excel, and Google Workspace.
• Skills & Attributes:
  • Exceptional attention to detail and accuracy.
  • Ability to manage multiple responsibilities and priorities simultaneously.
  • Strong organizational and communication skills.
  • Confidentiality and professionalism in handling sensitive financial information.
  • Self-motivated with a proactive, problem-solving mindset.