Administrative and Project Assistant, Sports Wagering

The Massachusetts Gaming Commission (MGC) seeks to hire an Administrative and Project Assistant to support its Sports Wagering Division (SWD). The Administrative and Project Assistant provides senior-level administrative support to the Sports Wagering Division.

Duties and responsibilities include, but are not limited to, the following:

• Monitoring and managing multiple shared email inboxes for the Sports Wagering Division.
• Schedule and coordinate internal and external meetings; manage calendars; assist with meeting preparation including visitor access, materials, reports, and presentations.
• Review past public meeting minutes, recordings, and documents to extract timelines, regulatory changes, or other relevant information.
• Assist with travel logistics for site visits, meetings, and conferences, including booking state vehicles and preparing related documentation and expense reports.
• Coordinate basic procurement tasks with the finance team for supplies, subscriptions, or other needs Support the onboarding process for new Sports Wagering Division employees (e.g., training materials, workspace setup).
• Maintain and organize documents using SharePoint; assist with secure document transfers (e.g., Secure File Transfer, encrypted email).
• Assist in developing and formatting certificates, non-compliance letters, reports, spreadsheets, and PowerPoint presentations.
• Enter data and update spreadsheets, including contact lists, wagering catalog revisions, hyperlinking internal SharePoint documents, and inputting regulatory fines from other jurisdictions. Communicate with internal departments (e.g., Communications, Legal) and external stakeholders (e.g., licensees, vendors) to support Division operations.
• Provide general administrative support to the Project Coordinator including drafting and formatting project updates and status reports, tracking timelines and action items, assisting with document version control and SOP development, and preparing summaries of incident logs or trend data.
• Other duties as determined by Sports Wagering Division Chief.

Skills and Qualifications:

• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint), with intermediate Excel and chart-building skills.
• Familiarity with Adobe Acrobat Pro, including form creation using Adobe Writer.
• Experience using SharePoint and video conferencing tools (e.g., HD Meeting or similar).
• Excellent organizational skills and ability to manage multiple priorities.
• Discretion and sound judgment in handling confidential information.
• Strong written and verbal communication skills.
• Ability to work collaboratively in a team environment.

Experience, Education, and Training:

• Bachelor’s degree preferred.
• Minimum of two (2) years of experience supporting high-level executives; preference to candidate with experience supporting a team or division.

Our Benefits:  Hybrid work environment; MA State Retirement Plan (pension); a 9000 sq. foot on-site fitness center; tuition remission for yourself and your spouse to MA Community Colleges and State Universities; medical, dental, vision, life, and disability insurance; deferred compensation 457(b) plan; flexible spending for healthcare, daycare, and transportation; 15 vacation days to start, 12 paid holidays, three pe