Congress Specialist, Logistics

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

 

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

 

See what life is about at BCD M&E at bcdme.com/careers

 

About the Role:
Join our dynamic team as a Congress Specialist, Logistics, where you'll play a pivotal role in ensuring smooth operations for our congress events. You will manage supplier relationships, coordinate essential logistics, and contribute to making each event a success. If you thrive in a fast-paced environment and are passionate about event management, this is the perfect opportunity for you!

 

As a Congress Specialist, Logistics, you will:

• Source and communicate with suppliers to secure dinner arrangements and ground transportation.
• Prepare and manage all compliance documentation and printed materials for congresses.
• Serve as the primary contact for clients on all logistical inquiries.
• Maintain accurate records and updates in our technology tools, including Cvent.
• Collaborate with our internal planning team to ensure deadlines are met and events run seamlessly.

 

You're Good At:

• Managing supplier relationships and negotiations.
• Detail-oriented task management and multi-tasking in a fast-paced environment.
• Utilizing technology tools for effective event planning and coordination.
• Communicating professionally with clients and stakeholders.
• Adapting to changes and troubleshooting issues as they arise.

 

You Might Also Have:

• A college degree preferred.
• At least 3-5 years of experience in congress or convention planning.
• Minimum 3 years in account/client management or vendor negotiation.
• Strong customer service background, with pharmaceutical industry experience as a plus.
• Proficiency in Microsoft Office and experience with event technology tools (Cvent).

 

You Should Know:

• Working hours may vary; flexibility is required, including some weekends and extended hours.
• Occasional travel may be necessary to support event logistics.

 

Are you ready to take your career to the next level and make a significant impact in the event planning field? Apply now to join our enthusiastic team!

 

THE PERKS

 

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.