Farm Office Assistant

Description

Hirzel Canning Company feeds people.

Hirzel Canning Company & Farms is a 5th-generation family company with a passion for serving the community. Our Dei Fratelli brand is your source for locally-grown tomato and sauerkraut products.  We seek individuals that share our core values, our commitment to future generations, and our passion for providing food that brings families together. 

A few of the benefits you’ll experience at Hirzel Canning Company are: 

• Competitive Pay
• Medical, Dental, Vision, and Life Insurance
• Annual Pay Increases
• Employer 401(k) Matching
• Health Savings Account with Employer Contributions
• Health and Wellness Program
• Community Involvement
• Family-Centric Environment  

Candidates must be willing and able to pass a pre-employment drug screen.

KEY RESPONSIBILITIES & ESSENTIAL FUNCTIONS:

ADMINISTRATIVE FUNCTIONS

• Order and maintain office equipment supply inventory
• Accurately input data into Google Drive and LAS Systems
• Responsible for entering and maintaining data within the X3 system, including details for prices, business partners, and products
• Organize and maintain the filing system and common office areas
• Provide support to the supervisor and accounting department in billing operations, managing customer account balances,
• and processing invoices
• Pulled aged trial balance report from X3 and send monthly customer statements to ensure timely collections and accounts
• reconciliation

ALBERT LEA

Maintain accurate record in X3 for the following:

• Purchase Orders and Receipts
• Sales orders, shipments, and invoices
• Customer returns and credit memos
• Assist with receiving and sorting incoming Albert Lea orders in the warehouse
• Assist with loading and unloading seed from customer vehicles and van trailers

COMPOST OPERATION FUNCTIONS

• Track and accurately record all waste movement, both entering and exiting the facility, using the X3 system
• Responsible for billing
• Create compost rows in X3 and maintain compost components

GRAIN OPERATION FUNCTIONS

• Maintain accurate records in X3 for the following:
• Grain and feed inventory daily
• Grain packaging supply inventory weekly
• Grains, seed, and stock transactions weekly
• Maintain work orders and track production

EMPLOYEE EXPECTATIONS

• Commitment to our purpose and core values
• Commitment to performing job duties in a safe manner and watching out for the safety of others
• Compliance with all Company policies and procedures.
• Takes ownership of work to make sure it is completed accurately, efficiently, and on time. Will work with a sense of urgency,
• enthusiasm, and commitment, and will encourage others to do the same.
• Will promote a positive attitude. Responsible for establishing and maintaining positive working relationships that are based
• on respect for all.
• Will embrace Plant/Company change and support its implementation.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the

essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions.

• Reaching with hands and arms
• Communication through speech and hearing, and in writing

Daily requirements:

• Bending, twisting, turning, reaching below the knee, pushing, pulling, squatting, kneeling, standing, walking, sitting

Lifting requirements:

• Will regularly lift and/or move up to 25 pounds
• Will occasionally lift and/or move up to 50 pounds

PREFERRED QUALIFICATIONS:

• High School diploma or equivalent
• 1 - 3 years of experience working in an office setting
• Some background in accounting
• Valid driver’s license
• Excellent written and verbal communication skills
• Ability to work independently
• Willingness to work in an agricultural environment

NOTE: Attendance on the job each and every day is absolutely essential to the efficient operation of the

Company

The responsibilities and duties outlined in this document are not all-inclusive and are subject to change

at the discretion of management based upon the needs of the company.

In the absence of key personnel, the supervisor will assume responsib