Project Controls Analyst (Remote)

Company Description

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There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of nearly 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

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Job Description

AECOM is seeking a Project Controls Analyst to be based in San Diego, CA but is open for remote work as well.  This is a part-time position.

Position Summary:

• Works with the company financial and cornerstone systems and processes
• Applies financial terminology, measures, financial data analysis concepts and principles in assignments
• Recognizes processes/project actions that may lead to project financial impact
• Develops and maintains WBS for small projects
• Assists in the use of drawings and specifications in the establishment of project baseline data. 
• Begins basic analysis of cost and schedule variances.
• Develops knowledge of accounting principles.   
• Assists in assembling data for trending and forecasting.
• Understands progress/performance data and associated concepts and principles. Participates in the collection of progress data and review of performance trends
• Familiar with earned value, scope control and change management concepts, principles and methodologies
• Collects data and produces an initial analysis on manpower, labor hour, and labor cost requirements versus budget limitations
• Collects and analyzes data for tracking actual cost to funding limitations
• Provides support to tracking purchase order and subcontract commitments and expenditures
• Familiar with the concepts and principles of project revenue and cost
• Exposure to basic scheduling and cost baseline fundamentals, concepts and principles
• •Introduced to performance management and cost/schedule integration concepts and principles
• Develops knowledge of scope control and change management
• Supports project reporting process as required
• May participate in project cost review meetings

Job Description:

Supports AECOM Project Manager with developing, implementing, administering, and maintaining policies and procedures for ensuring the security, integrity and compliance in accordance with program/contract terms and conditions. Works independently and with partial supervision. Excellent written and verbal communication skills with internal and external clients. Candidate must be well­ organized and detail-oriented, demonstrating the ability to quickly recognize and solve project issues.

The responsibilities of this position include, but are not limited to, those listed below:

Project Responsibilities:

Assist with AECOM financial administration and coordination including:

• Review sub-consultant invoices for accuracy per contract terms
• Communicate with sub-consultants on a regular basis to follow up on invoices/requests
• Submit sub-consultant invoices to AECOM invoicing system (AGIS/Coupa) after approved by client and track their payments
• Work and review financial/cost data to generate AECOM invoice manually per client format
• Submit monthly accruals to client
• Review expenditure report and supporting documents and follow up with staff as needed
• Work closely with AECOM project biller to obtain required backup documents for billing and ensure invoice quality/accuracy
• Identify billing issues and follow up to resolve/bring to project management team attention
• Track client payments/short payments to resolve outstanding AR
• Act as a point of contact to client accounting department in response to requests or questions
• Track status of TAs and PAs and bring to PM's attention when action is needed
• Track employee weekly Oracle and Santrac (client timesheet system) timesheets and resolve inconsistencies
• Review and follow up with employee travel expense reports

Assist with AECOM project/program management:

• Obtain required documents for TAs