APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Pennsylvania State University is seeking applicants for an Administrative Support Assistant for the Student Affairs Career Services Office to serve as the first point of contact, in person and via phone, maintain confidential information, and coordinate travel arrangements. The successful candidate will be responsible for the following:   

• Provide administrative support to the Associate Director of Career Services at the Commonwealth Campuses, including coordinating multiple staff schedules related to various teams and meetings with internal and/or external constituents.  

• Schedule and process all logistics and arrangements for the Associate Director's University-wide campus travel and travel to professional conferences.   

• Assist the Associate Director with the planning and coordination of the University-wide Career Development Professionals Conference (CDPC), the annual in-house professional development event for career development colleagues from across all campuses and academic colleges at Penn State.     

• Act as the front-line point of contact for Career Services staff across 20 Commonwealth Campuses. This includes but is not limited to fielding and/or redirecting phone calls and email correspondence.    

• Provide support for two Regional Employer Engagement & Career Specialists - including ordering supplies, making hotel reservations, processing mileage reimbursements for frequent travel, and meeting logistics.   

• assist with various functions within Career Services at University Park (e.g., may include assisting with large-scale programming events, serving on select committees, providing back-up front desk coverage as needed, and serving as back-up for the Office Manager in completing primary duties during absences and other times as needed, etc.).  

• Work as a part of a project team and systemwide committee to help coordinate, update , and expand the Career Services intranet, LionShare.   

• Assist campus staff with troubleshooting, creating reports, conducting searches in these systems, or connecting them with appropriate liaisons.   

• Schedule monthly system-wide meetings via Zoom; record and