Associate Director, Resource Management, Business Strategy

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

Gilead's mission is to discover, develop, and deliver therapies that will improve the lives of patients with life-threatening illnesses worldwide. Business Strategy & Operations (BS&O), in the Clinical Trial Capabilities (CTC) function, plays a key role in managing strategic initiatives and providing critical business-enabling capabilities in the Clinical Operations organization.

The Associate Director, Resource Management, is accountable for the end-to-end resource management process for Clinical Operations. You will perform portfolio and resource data analysis, resource modeling, forecasting and provide insights, resource recommendations and reporting to enable high-quality, timely planning and strategic decision-making regarding headcount utilization and capacity planning at an organizational level. You will play a key role, in partnership with the Clinical Operations Leadership Team, in the workforce planning process to maintain appropriate headcount levels and skillsets across Clinical Operations in alignment to the demand and financial plan.

You will also serve as the Clinical Operations liaison for technical and systems planning and troubleshooting. As assigned, you may also participate in strategic resource-related initiatives of increasing complexity, which may include managing sub-teams, and will be expected to play an active role in developing analytical, planning, and decision-making frameworks, methodologies, approaches, models and other tools that can benefit multiple team members.

This position is Site Based in Foster City, CA three days per week (Tues - Thursday).

RESPONSIBILITIES:

•Accountable for resource management process, guidance, and tools across Clinical Operations, including continuous monitoring and implementation of process improvements as needed.

•Actively participates and provides expertise to enable the optimization of Planisware as the enterprise-wide system and serving as a change agent for Clinical Operations.

•Acts as the lead Planisware/resource management subject matter expert in Clinical Operations.

•Monitors to ensure Clinical Operations compliance of the process, data accuracy, and reporting.

•Creates insightful reports, presentations, and forecasts that allow for actionable, strategic decision making by the Clinical Operations Leadership Team.

•Partners closely with the Clinical Operations Leadership Team to identify and track current and future personnel resource needs and assignments on a real-time basis, including identification of personnel availability to leverage across the organization.

•Provides guidance and recommendations, based on data, of the future resource needs for governance, latest estimate process, etc. for Clinical Operations functional areas as needed. This role is the consultant to the business on all things resourcing related.

•Partners with the Clinical Operations Leadership Team to develop mitigation plans to address gaps in demand and capacity and forecast vs baseline.

•Performs continuous risk analysis. Tracks and provides routine and ad hoc trending assessments. Identifies potential risk to operational needs and escalates to the Clinical Operations Leadership Team.

•As assigned, provides planning and decision-making support to other CTC BS&O team members, Clinical Operations Leadership Teams and Clinical Operations Resource Subject Matter Experts, including supporting key portfolio processes and analytical needs. May also directly own BS&O deliverables for assigned teams or projects.

 •Works with cross-functional groups to evolve portfolio and resource planning and strategy approaches, methodologies, an