University of Colorado Anschutz Medical Campus

Department: Psychiatry

Job Title: Business Services Professional, Finance and Operations Program Manager

Position #00849604: – Requisition #: 40241

Job Summary:

The Department of Psychiatry (DOP) seeks a Program Manager to manage day-to-day financial, HR, grant and business services and operations within the Adult Division of Psychiatry across University of Colorado Hospital Authority (UCHA) services including inpatient, consultation/liaison, CeDAR, psychiatric emergency (CDU2), and integrated psychology.

Financial responsibilities include funding processes, budgeting, contracting processing/tracking, payment tracking, and finance processes internal to the University system such as Journal Entries (JEs) and Payroll Expense Transfers (PETs), productivity reporting and analysis, and related fin ops activities.

Key Responsibilities:

• Build close, ongoing relationships with financial, operational, and medical/clinical leaders at UCHA to advocate for Psychiatry, represent Psychiatry services at UCHA.

• Continually align Epic templates to cFTE at UCHA.

• Manage compensation for UCHA providers in alignment with divisional, department, and school practices

• Build policies and processes as needed to support UCHA clinical programs within Psychiatry; ensure those processes are properly resourced.

• Handle day-to-day operations for trainees and faculty performing services at UCHA (e.g., hiring, HR, compensation, moonlighting, holiday coverage, extra work for extra pay)

• Partner with UCHA medical directors, clinical director of all DOP UCHA services, and DOP partners on operations and scheduling for UCHA services

• Represent DOP and advocate for us in essential UCHA meetings to include but not limited to CeDAR operations and Inpatient Psychiatry operations

• Perform monthly forecasts and reconciliations for the UCHA contract across service models and compare to realized actuals in CU Medicine books

• Budget preparation for large programs with a span of funding across CU Medicine, Advancement endowment gift funds and current expendable funds, state funds, and campus-supported programs

• Perform monthly budget and forecast of services in the Johnson Depression Center across a mix of funding sources including endowment, auxiliary, general fund, grant, and CU Medicine funds

• Oversee pre- and post-award work on approximately 5 grants within our UCHA services.

• Occasionally process JEs, regularly perform PETs and funding changes.

• Oversee contract processing and tracking.

• Oversee payment processing and reconciliation.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus.

Why Join Us: