Assistant Director, Auxiliary Operations (Transportation and Facilities)

Description

Title

Assistant Director, Auxiliary Operations (Transportation and Facilities)

Reporting Supervisor

Director of Auxiliary Programs

Location

St. Michael’s Catholic Preparatory School

About the School

St. Michael’s Catholic Preparatory School (SMP) is a coeducational Catholic school serving students from Pre-K 3 through 12th grade in Austin, Texas. SMP delivers a rigorous and enriched academic experience that prepares students for higher education and beyond.

The Auxiliary Programs team plays a critical role in extending the school’s impact through transportation, facility rentals, after-school programming, and summer experiences. These programs not only support families but also contribute to the school’s operational excellence, community presence, and revenue diversification.

The Opportunity

SMP is seeking a highly capable, hands-on operator to lead transportation and support the execution of key auxiliary programs.

This role is ideal for someone who thrives in dynamic environments, enjoys owning complex logistics, and takes pride in delivering safe, seamless, and high-quality experiences for students, families, and external partners.

You will lead all transportation operations while playing a key role in facility rentals and auxiliary programming. This is a visible, high-responsibility role that requires strong judgment, responsiveness, and the ability to move between strategic planning and hands-on execution.

Scope of Role

This position sits at the intersection of:

• Student safety and transportation reliability

• Operational excellence and logistics

• Revenue-generating auxiliary programs

• Customer and community experience

Success requires the ability to manage systems, people, and real-time decision-making in a fast-moving school environment.

Key Responsibilities

Transportation Leadership

• Own and lead all transportation operations, ensuring safety, reliability, and full regulatory compliance

• Maintain compliance with all state and federal transportation laws and requirements

• Recruit, hire, onboard, and schedule drivers for daily needs, field trips, and extracurricular activities

• Maintain all driver qualifications, certifications, and documentation

• Oversee fleet operations, including scheduling, inspections, maintenance, and readiness

• Manage vendor relationships including repair shops, charter companies, and service providers

• Ensure accurate trip documentation, safety procedures, and operational protocols are followed

• Step in to drive when necessary to support operational continuity

Auxiliary Operations & Facility Rentals

• Support the planning and execution of facility rentals and auxiliary programs, including summer camp and after-school  enrichment

• Coordinate with internal departments to align facility usage with school priorities

• Serve as a key point of contact for rental clients, ensuring clear communication and high-quality event execution

• Oversee logistics including scheduling, equipment, staffing, and vendor coordination

• Ensure all agreements, insurance documentation, and payments are completed prior to events

• Serve as on-site operational lead during events when needed

Operational Excellence

• Maintain accurate records related to transportation, expenses, and operations

• Support purchasing decisions related to vehicles, equipment, and program needs

• Ensure all vehicles and facilities are maintained to high standards of safety and presentation

• Identify opportunities to improve efficiency, systems, and overall experience

Success in the Role

• Safe, compliant, and highly reliable transportation operations

• A well-staffed, accountable, and professional driver team

• Smooth execution of trips, events, and auxiliary programs with minimal disruption

• Strong coordination across departments and clear communication

• Positive experiences for students, families, and external partners

• Proactive problem-solving and ownership of outcomes

What it takes to succeed

• Strong operational and logistical thinking

• High level of personal accountability and ownership

• Ability to remain calm and decisive in dynamic or high-pressure situations

• Strong communication and relationship management skills

• Comfort balancing planning with hands-on execution

• Flexibility and responsiveness to e