Accounts Receivable Coordinator

Description

The Village School of Naples is seeking an accounts payable/accounts receivable coordinator to support the CFO/COO in the Business Office. The Accounts Receivable Coordinator is responsible for administering every aspect of student billing functions, miscellaneous cash receipts, and other accounts receivable duties and accounts payable duties as listed below.

This is a full-time, 12 month position.

Join Our Team at The Village School of Naples

The Village School of Naples is a private, co-educational, independent school offering PreK3 through 12th grade students an innovative and impactful educational experience in an inclusive Christian environment. Our school faculty and staff are on a dynamic journey of growth, and we are excited to invite dedicated and passionate professionals to join our team for the 2024-2025 school year. At The Village School, we foster an environment that values inquiry-based, student-centered learning. Our commitment is to empower and inspire students to become critical thinkers and innovative problem solvers in the face of challenges in our ever-changing world.

About Us

The Village School of Naples is more than an institution; it is a vibrant community committed to shaping the future leaders of tomorrow. Our educational approach is rooted in hands-on experiences, fostering an atmosphere where creativity and curiosity thrive. We believe in a holistic approach to education, emphasizing not only academic excellence but also the development of character, empathy, and a lifelong love of learning. We are fully accredited by the Florida Council of Independent Schools (FCIS), Southern Association of Independent Schools (SAIS), and are members of the National Association of Independent Schools (NAIS). We are also members of the National Honor Society, and most recently, we were recognized by the College Board's Advanced Placement (AP) program as a Platinum school. Platinum is the highest of four levels of distinction awarded to high schools nationwide.

Responsibilities:

• Prepare monthly statements
• Run monthly reports and balance with general ledger
• Billings to accounts; regular school year, summer programs and extended day
• Post payments and credits to accounts, including financial aid
• Enter and prepare deposits for payments
• Administer ACH payment plans
• Maintain customer relations and correspondence for overdue accounts
• Alert CFO/COO to problem accounts, review all accounts, and prepare  follow-up correspondence
• Prepare and monitor payment schedules
• Set up of financial aid schedules in Blackbaud  
• Enter payments and prepare deposits for all income other than students’ accounts and ensure credits to proper accounts, including all school-related trips and fund raising activities
• Manage all aspects of the Accounts Payable cycle, including annual preparation of 1099 forms and fiscal year-end audit procedures
• Administer Business Office petty cash
• Monthly annual fund and capital campaign reconciliations
• Other duties as assigned

Requirements

• 3+ years of accounts payable/accounts receivable experience 
• Knowledge of spreadsheet, database,  Blackbaud experience preferred\
• Excellent skills in oral and written communications
• Customer-oriented with great people skills
• Ability to work with and get along well with others
• Ability to balance multiple tasks and projects, and handle time deadlines

 Why Join The Village School?

• Innovative Teaching Philosophy: We embrace an energetic and hands-on approach to education, providing our teachers and specialists with the freedom to inspire and be inspired by their students.
• Collaborative Environment: Collaboration is at the heart of our educational philosophy. We believe that together, we can achieve more, and our faculty actively engages in ongoing discussions about interdisciplinary S.T.R.E.A.M. (Science, Technology, Religion, Engineering, Arts, Math) and project-based learning.
• Student-Centered Learning: Our commitment to the whole student goes beyond academics. We strive to create an environment where every student feels seen, heard, and valued. Beyond academics, our students are known, nurtured, and loved.
• Experiential Learning Opportunities: As a teacher or learning specialist at The Village School, you will have the opportunity to contribute to student research and experiential learning, creating a classroom experience that extends beyond traditional boundaries.
• Mission-Driven Community: Our mission is clear – to provide an environment that empowers and inspires students to think critically and create innovative solutions. By joining The Village School, you be