Temporary Administrative Associate - UT System - Controller - (UTEMPS)

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process.  Please no phone calls or emails. The projected end date for this temporary assignment is March 31, 2027. This assignment is located at the UT System building in downtown Austin. Please note work shift notes below.

Purpose

Management of digital documentation related to accounts payable and reimbursement expenses. Position may also assist with other duties within the department based on need, but will primarily entail computer-based work.

Responsibilities

• Moving documents between software systems. Properly cataloging files, troubleshooting file viewing issues, and maintaining updated information on various department websites.

• May also assist with the vendor onboarding process.

Required Qualifications

Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience. Acute attention to detail and ability to process a large amount of documentation with accuracy. Intermediate knowledge of the Microsoft Office Suite, and ability to learn new software systems quickly.

Preferred Qualifications

Experience with PeopleSoft, SharePoint, Concur, and/or IBM Content Navigator.

Hourly Rate

$30.00

Working Conditions

• Attire - Business Casual

• Standard Office Environment, Repetitive use of keyboard at a workstation

Work Shift

• Hours per week - 19

• The work hours are from 8:00 a.m. to 5:00 p.m.

• Hours per day to be determined and based on need, but will fall between 8:00 am and 5:00 pm. Work in office required on Wednesdays. Remote work is allowed the remainder of the week.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.