Operations Coordinator II

Bring YOUR energy to Alliant Energy!
 

At Alliant Energy, our purpose is to serve customers and build stronger communities.  We are passionate about powering beyond the market challenges of today, while powering what's next in energy.  When our employees say "I am energy", it means they take pride in the work we do when disaster strikes, as well as all the days in between.  We want you to be safe, happy and healthy.  That's why we prioritize safety, offer volunteer opportunities and provide competitive pay, comprehensive health and retirement benefits, tuition reimbursement and paid time off.

Job Summary

The Operations Coordinator II provides high-level administrative support to the operations team, ensuring efficiency and confidentiality in all aspects of the role. This position requires a deep understanding of company operations, procedures, and personnel, along with sound judgment and discretion. Serving as a key resource for both leaders and employees, the Operations Coordinator II demonstrates expertise across multiple subjects and functions. The role requires strong communication, interpersonal, and organizational skills, and involves compiling and analyzing data for use in presentations and reports.

What you will do

• Operational Support: Ensures consistent operations across Alliant Energy Operations by adhering to company policies and procedures. Maintains and develops basic computer applications such as documents, forms, spreadsheets, charts, graphics, and presentations.

• Records & Compliance: Tracks, maintains, and monitors operational files, contracts, and documentation to ensure compliance with regulatory requirements. Assists with audits and data requests as directed.

• Financial Oversight: Supports Operations in achieving financial goals by reviewing expenditures for accuracy and identifying cost-saving opportunities. May process invoices, vouchers, requisitions, and expense reports. Collaborates with financial analysts to monitor business group performance against budgets and review financial forecasts.

• Administrative Systems: Develops and maintains moderately complex computer applications and databases. Establishes and manages filing systems for business records. Provides backup administrative support to other business groups or company executives as needed.

• Project Coordination: Executes special projects, including preparing reports, strategic plans, and budget materials. Conducts research and compiles information to support decision-making. Offers recommendations for process improvements when appropriate.

• Confidentiality & Discretion: Handles sensitive information and confidential matters with discretion. Exercises judgment and initiative in addressing issues in the absence of a supervisor, ensuring appropriate resolution and escalation.

• Scheduling & Prioritization: Plans and coordinates daily activities for Operations, managing and prioritizing verbal and written requests. Maintains an accurate and dynamic schedule to reflect evolving priorities.

Education Requirements

• Associate Degree Administrative Support, or related field. Preferred

Required Experience

• 3 years of related experience.

Preferred Experience

•  Experience supporting multiple business groups or supervisors.

Knowledge, Skills, and Abilities

• Demonstrated intermediate to advanced proficiency in the use of office equipment and computer software (Word, Excel, PowerPoint, Outlook). Intermediate to advanced knowledge of internet web browsers. Knowledge of Microsoft SharePoint preferred. Knowledge of Adobe Acrobat (PDF) software preferred.

• Proficient and accurate typing skills required.

• Demonstrated effective interpersonal, verbal, and written communication skills.

• Intermediate to advanced proficiency in grammar, spelling, punctuation, proofreading.

• Ability to perform accurately and effectively in a timely manner.

• Ability to handle confidential matters discreetly.

• Effective planning and organizational skills.

• Ability to carry out duties with minimal supervision.

• Ability to work effectively in a collaborative and inclusive work environment.

Key Skills

• Asset Protection • Business Process Improvements • Critical Incident Training • Physical Security Management • Regulatory Compliance • Schedule Management • Security Governance • Security Management • Stakeholder Management • Vendor Management

Our people are passionate about what they do, the product they sell, and the customers they