Facilities Coordinator

Job Title: Facilities Coordinator

Job Category:

Job Level: Global Grade 9

Working Pattern: Full Time

Working Location: Aiken SC

Why join Rolls-Royce?

At Rolls-Royce, we take pride in being a business that has played a pivotal role in shaping the modern world and remain dedicated to driving progress forward; powering, safeguarding, and connecting people across the globe.

Rolls-Royce has been recognized as the top employer in the Engineering & Manufacturing category on the prestigious Forbes Top Employers for Engineers list for 2025. This ranking highlights our commitment to innovation, employee development, and fostering a collaborative environment where engineers can thrive.

What you will be doing:

• Provide administrative and operational support to the Facilities Manager and departmental team.
• Maintain departmental records, permits, contracts, engineering documentation, compliance records, policies, procedures, and controlled documents.
• Develop, maintain, and revise facility CAD drawings, building layouts, utility drawings, office floor plans, and space utilization records.
• Maintain and update facility master plans, occupancy records, space allocation drawings, utility maps, and site documentation to support operational and future business needs.
• Coordinate office moves, workstation installations, conference room configurations, and workplace layout changes.
• Support workplace ergonomics initiatives and maintain workstation standards throughout the facility.
• Utilize SAP to create, maintain, track, and report facility-related records, purchase requisitions, purchase orders, asset information, and departmental expenditures.
• Generate, analyze, and maintain SAP reports, dashboards, asset data, purchasing records, and departmental performance metrics to support operational decision-making.
• Compile, maintain, and administer service agreements, contracts, and documentation for facility service providers and contractors.
• Monitor contractor documentation and maintain records related to contractor compliance, safety requirements, and service agreements.
• Coordinate contractor onboarding activities, including access requirements, safety documentation, site orientation requirements, and administrative support for contractor activities.
• Assist in preparing project scopes, budget estimates, schedules, and supporting documentation for facility and infrastructure improvement projects.
• Support facility construction, renovation, and infrastructure projects through administrative coordination of contractors, suppliers, engineers, and internal stakeholders.
• Act as an administrative liaison between facilities personnel, engineering teams, contractors, architects, surveyors, consultants, and external service providers.
• Coordinate project meetings, prepare meeting minutes, track action items, and communicate project updates to management and stakeholders.
• Prepare departmental KPI reports, budget tracking reports, project status updates, presentations, and other management reporting requirements.
• Keep management informed of project progress, developing issues, contractor activities, and pending facility concerns.
• Assist with monitoring facility service contracts, building systems inspections, utility records, and third-party service provider performance.
• Support site security administration through visitor management records, contractor logs, badge administration, key control programs, and security documentation.
• Partner with Human Resources and Security personnel to maintain employee access control records, identification badge systems, and security-related administrative processes.
• Support regulatory compliance, environmental, life safety, fire protection, emergency response, and security programs through documentation management, audit preparation, record retention, and administrative coordination.
• Promote a culture of safety, integrity, compliance, and continuous improvement while supporting special projects and other duties as assigned.

Who we’re looking for:

At Rolls-Royce we put safety first, do the right thing, keep it simple and make a difference. These principles form the behaviors that guide us and are an essential component of our assessment process.

They are the fundamental qualities that we seek for all roles.

Position Qualifications:

• Bachelor degree or associate degree, and 2 years of experience in facility management; or 4 years equivalent experience in Facilities Management, Engineering Technol