Staffing Coordinator

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VUH Float Pool Team 10

Job Summary:

JOB SUMMARY
Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance.

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Are you passionate about delivering excellence in patient care?

Do you thrive in a fast-paced acute care environment where your contributions make a real difference? Are you the go-to person for organizing details? If so, this role is for you!

Scheduling Coordinator Highlights:

• Play a crucial role in ensuring Registered Nurses, Care Partners, and Sitters are properly assigned across all 37 units for every shift.

What You Will Do:

• Use a staffing grid to meet staffing goals.

• Schedule Float Pool staff in six-week increments in collaboration with leadership.

• Process payroll.

• Contribute significantly to maintaining a safe, efficient, and excellent patient care environment. This role is essential for delivering top-notch patient care throughout our hospital.

Qualifications:

• Strong critical thinking skills and proven multitasking abilities in healthcare and payroll settings.

• Experience with Kronos payroll systems.

• Professionalism and exceptional reliability.

• Excellent communication and teamwork skills.

• Flexible availability for scheduling.

Schedule:

• Weekdays: Start at 2:00 am or 9:30 am, 10-hour shifts.

• Weekends and holidays: Remote shifts from 2:00 am – 8:00 am and 2:00 pm – 8:00 pm.

Candidate Tip:

• All candidates, internal or external, should upload an updated resume in Word or PDF format, including the start and end dates (month and year) of any relevant positions held.

KEY RESPONSIBILITIES
• Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
• Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
• Compiles data, analyzes information and summarizes findings in support of an area.
• Prepares reports and other documentation as requested.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
• Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures.
• Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
• Data Analysis (Intermediate): The ability to analyze data in an accurate manner.
• Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
• Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

Our professional administrative functions include critical supporting roles in information technology and i