Business Services Professional – (Open Rank: Intermediate to Senior)

University of Colorado Anschutz Medical Campus

Department: Physiology and Biophysics

Job Title:  Business Services Professional – (Open Rank: Intermediate to Senior)

Position #00709713 – Requisition #40137

Job Summary:

Position Summary: The Business Services Professional will play a crucial role in supporting the administrative and operational functions of the Department of Physiology and Biophysics. This position will encompass responsibilities as a Chair Operations Assistant and Department Operations Specialist. The ideal candidate will be highly motivated, detail-oriented, and capable of managing multiple tasks efficiently.

Key Responsibilities:

Chair Operations Assistant (60%):

• General Support: Provide administrative support to the Department Chair, including managing schedules, coordinating meetings, screening and prioritizing email communications and correspondences, ensuring prompt and appropriate responses

• Document Management: Organize and maintain files, records, and documentation to ensure easy accessibility and retrieval.

• Data Entry: Accurately input and update information into databases, spreadsheets, and other systems as required.

• Correspondence: Draft and proofread business correspondence, reports, and presentations to maintain a professional and polished image.

• Travel Arrangements: Coordinate travel plans and accommodations for the Chair.

• Coordinate Travel: for Chair related instances such as lab staff recruitment.

Department Operations Specialist (40%):

• Provide administrative support to the Department’s faculty, including managing schedules and coordinating meetings.

• Coordinate travel plans and accommodations for the Department’s faculty and for Department Faculty related instances such as lab staff recruitment or visiting collaborators.

• Order and manage office supplies and equipment, ensuring adequate inventory levels.

• Ensure the office environment is clean, organized, and conducive to productivity.

• Handle general incoming and outgoing correspondence, including emails and phone calls for the department administration.

• Maintain and organize office files, records, and documentation for the department administration.

• Manage the conference room reservation system for the department’s conference rooms.

• Manage the coffee machine operations in the break room, including ordering supplies and scheduling maintenance and repairs. 

Work Location:

Onsite – this role is expected to work onsite and is located in Aurora, CO.

Why Join Us:

The Department of Physiology and Biophysics seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, fa