Office Assistant Sr (SS - 41324)

Closing Date: July 4th, 2025

POSITION: Office Assistant Sr. 

SALARY: $20.20 - $23.42, per hour

REPORTS TO: Hiring Manager

LOCATION: History and Arch, Nespelem, WA 

Basic Functions: Non-Exempt. Performs recurring, yet technically oriented clerical, data compilation, secretarial, and customer service duties within a department, program, or equivalent Tribal function.  Assignments can be in instructional or administrative areas, and where guidance is more on a technical and troubleshooting level. The Senior Office Assistant is the second and intermediate level in a career path design for generalist clerical and customer services.  Advancement to Senior Office Assistant requires two-years of experience at the Office Assistant level or equivalent, a working knowledge of the terminology and procedures used in the area of assignment, the ability to research and extract information from commonly used databases, record work-in-progress data to support research and reporting, enter data to specialized files such as those for business and customer records, and the ability to troubleshoot problems encountered with customer service transactions.  Advancement to Administrative Assistant requires the ability to administer contracts, set up compliance schedule and coordinate required reporting for internal, interim and external reporting.

Qualifications

MINIMUM QUALIFICATIONS:

Education and Training:

• Requires a high school diploma supplemented by college-level course work in general office practices and 2 years of general clerical and keyboarding experience in a customer service oriented environment.

Knowledge, Skills, and Abilities:

• Requires a working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and reports writing. 
• Requires working knowledge of procedures associated with processing financial transactions such as purchase orders, vouchers, and budget line items changes. 
• Requires working knowledge of personal computer-based software that support this level of work, including but not limited to word processing, spreadsheets, and software (with data entry screens).
• Requires sufficient arithmetic skills to compute sums and punctuation, proofreading/editing, to prepare standardized correspondence. 
• Requires sufficient human relations skills to present a positive image of the Tribe, convey technical information to others and used patience in dealing with diverse population.
• Requires the ability to perform all of the duties of the position in a high volume environment that may be dominated by distractions.
• Must be able to perform clerical and secretarial working with speed and accuracy.
• Must be able to learn, understand and apply Tribal and agency rules, regulations and policies.
• Requires the ability to plan organize and prioritize work in order to meet schedules and timelines.
• Requires the ability to use a personal computer to produce correspondence, informational materials and conduct basic research.
• Requires the ability to maintain confidentiality of private and sensitive information.
• Requires the ability to maintain productive and cooperative relationships with parents, staff, students, external organization and the public using patience and courtesy.

Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing.

TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY; PREFERENCE WILL ALSO BE GIVEN TO HONORABLY DISCHARGED VETERANS WHO ARE MINIMALLY QUALIFIED.