Financial Aid Fiscal Compliance Analyst

Type of Appointment: Full-Time, Probationary 

Job Classification: Administrative Analyst/Specialist - Exempt II 

Anticipated Hiring Range: $5,537 - $5,618 per month ($66,444 - $67,416 annually)

Work Hours: Monday - Friday, 8am - 5pm, unless otherwise notified. 

Recruitment Closing Date: December 5, 2024

 

THE DEPARTMENT:

The Office of Financial Aid & Scholarships is an organizational unit of the Division of Academic Affairs, which strives for excellence through a student-centered philosophy.

The Office of Financial Aid & Scholarships supports the University's mission, vision and strategic plan goals. We provide financial aid services to students and customers, including counseling and outreach activities designed to promote awareness and facilitate solutions related to meeting the cost of education at Cal Poly Pomona. Our office follows the Statement of Ethical Principles and Code of Conduct established by the National Association of Student Aid Administrators and the Principles of Excellence established by Presidential Executive Order. We provide access to federal, state, university, donor and other types of financial resources to assist students in their enrollment, retention and graduation. We strive to effectively communicate, counsel and ensure these resources are delivered in a timely manner. This mission is accomplished by: 

• Promoting successful enrollment and persistence through timely delivery of financial aid Offering support through counseling, outreach and effective communication; 
• Promoting academic success through monitoring academic progress and collaboration with student support offices and faculty;
• Promoting financial success through delivery of information on financial literacy and debt management;
• Cultivating campus relationships with faculty, staff and students;
• Creating an office culture of service and knowledge that is empathetic to student needs by providing training and opportunities for good morale.

 

 

DUTIES AND RESPONSIBILITIES: 

 

Program Administration:

• Fiscal Processing & Reporting Coordinate and conduct financial aid fiscal processing activities to ensure proper stewardship of funds and compliance with all regulatory guidelines.
• Review and analyze regulatory changes that affect financial processing and cash management activities. Evaluate impact to existing policy and procedures and develop proposals to implement necessary changes.
• Develops procedures and internal controls to ensure that financial aid Is properly awarded to the appropriate students.
• Establish reconciliation standards and conduct monthly, quarterly, and year-end fund reconciliation activities for the Title IV aid programs (Direct Loan, Federal Pell Grant, and Federal TEACH Grant), California State aid programs (Cal Grant, Middle Class Scholarship), and Cal Poly Pomona Scholarship programs. Ensure timely completion within established deadlines, for all federal, state, and institutional aid programs.
• Develop and maintain internal control processes to ensure proper stewardship of funds and maintain compliance with regulatory requirements and accounting standards.
• Review and process various exception & other reports to verify continued award eligibility for students receiving financial aid. Analyze report data to determine how information affects student eligibility, revise aid packages as appropriate and notify students of changes. Train and provide guidance to processing staff that are responsible for supporting these activities. 6. Perform fiscal year end closing activities in collaboration with the Student Financial Services team. Conduct expenditure review analysis and resolve any outstanding transactions.
• Gather and provide fiscal and award information to assist with various reporting requirements and review activities, including the FISAP, CSU FADB report, financial aid audits, program reviews, Common Data set, etc. a. Serve as principal resource to staff and management for technical and compliance issues related to the federal grant program. b. Conduct the review of various edit reports designed to identify processing discrepancies. Analyze and resolve issues to facilitate student payment and reporting.
• Represent the fiscal unit interests and objectives on office-wide committees.

 

Fiscal Compliance & Process Analysis

• Assesses and develops processes within the financial aid office to ensure effective, quality, compliant, and timely processing of student financial aid applications.
• Performs return of Title IV calculations (repayment of federal aid) when students lose withdr