Scheduled Hours

40

Position Summary

We are looking for an energetic and growth-minded individual to join the Department of Developmental Biology as an Accounting and Purchasing Assistant. This role is ideal for someone eager to develop their financial and administrative skills in a dynamic research environment while contributing to groundbreaking scientific advancements.

As an Accounting and Purchasing Assistant, you will play a crucial role in supporting the financial and procurement operations of our department. Your responsibilities will include processing financial transactions, maintaining accurate records, coordinating vendor communications, and assisting with purchasing activities. You will work in a collaborative and fast-paced setting, providing essential support to researchers and administrative staff while gaining hands-on experience with modern financial systems and AI-driven technology.

Job Description

Primary Duties & Responsibilities:

• Enters and approves online documents in financial system, such as PO’s, check requests, travel advances and various orders, bills and invoices.
• Process and track financial transactions, including invoice management, expense reporting, and reconciliation.
• Collaborate with internal teams and external vendors to facilitate timely and cost-effective purchasing.
• Compiles monthly and quarterly reports of expenses to division.
• Maintains open encumbrances and asset records, record check numbers on documents, PARS, accounts, and copying/filing.
• Collaborate with other administrative areas, such as grants, when necessary.
• Assist in identifying efficiencies and process improvements to enhance financial workflow.
• Gain valuable experience working with Workday and AI-driven financial systems, learning real-world applications of operations and finance in a research setting.
• Other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand, or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Accounting, Purchasing, Or Bookkeeping (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

We seek a motivated and detail-oriented professional who thrives in a collaborative and intellectually stimulating environment. The ideal candidate will have:

• Growth mindset and eagerness to learn in an evolving research setting.
• Strong organizational and problem-solving skills with keen attention to detail.
• Excellent communication skills to liaise with vendors, researchers, and administrative staff.
• Ability to multitask and adapt to changing priorities in a research-driven workplace.
• Basic understanding of accounting principles and experience with financial processes (preferred but not required).
• Interest in modern financial technology, including Workday and AI-powered tools, to enhance operational efficiency.

Why Join Us?

• Be part of a prestigious research department contributing to cutting-edge discoveries in Developmental Biology.
• Gain hands-on experience in accounting, procurement, and financial operations within a research and academic setting.
• Learn and work with the latest technology, including Workday and AI-driven financial systems, to understand real-world financial processes and operations.
• Work in an inclusive and supportive team that values growth, innovation, and professional development.
• Enjoy a role that offers stability, learning opportunities, and career advancement in a highly respected institution.