Assistant to the Dean, College of Business & Economics

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,700.00 per month to $5,000.00 per month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Classification

Administrative Support Coordinator II

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

The College of Business & Economics at California State University, East Bay, comprises four academic departments and offers undergraduate and graduate degree programs. The Dean’s Office is responsible for overseeing all college operations.

In this highly visible role, which reflects directly on the Dean's Office, the individual will manage a significant and varied workload of a complex and highly confidential nature under general supervision. They will evaluate and prioritize requests for the Dean’s time, taking appropriate action or referring matters as necessary. During the Dean’s absence, the individual will work closely with the Associate Dean to ensure that all critical tasks are completed promptly.

This position is responsible for managing high-level, time-sensitive assignments for the College and, occasionally, for the University. The individual must cultivate and maintain positive working relationships with faculty, staff, and external stakeholders in the business community. As the lead administrative staff member, this individual provides guidance and oversight to department administrative staff on tasks directed by the Dean’s Office.

Responsibilities

Administrative Support for the College of Business and Dean’s Office: Oversees the operation of the Dean’s Office, including the coordination of administrative staff in the CBE.

• Coordinate operational needs for academic departments (Accounting and Finance, Economics, Marketing and Management) and non-academic departments, including CBE Advising, Human Resource Management, and Marketing and Communications.
• Implement policies determined by the Dean and Admin Council.
• Coordinate fiscal policies for these units on purchase requisitions, travel requests, and purchase requests.
• Serve as a source of information regarding University/College/Department policies and procedures.
• Coordinate all university related activities for CBE including constructions, building maintenance issues, IT related needs, Honors convocation, Commencements, and university program recruiting events.
• Coordinate college elections, consulting with Dean/Associate Dean/Department Chairs as necessary and maintaining University & College committee membership.
• Maintain renewals and subscriptions.
• Generate STLS/check and purchase requests.
• Honorariums, order office supplies and maintain inventory control.
• Update/maintain CBE organizational chart, electronic board and directory.
• Assist managers and lead administrative staff.
• Arrange travel related items, process travel claims.
• Develop reports, maintain files and confidential records.
• Coordinate and maintain the current/accurate schedule/calendar for the Dean.
• Prepare domestic travel for Dean’s.
• Schedule and attend meetings, take minutes.
• Coordinate the activities of the Dean’s A