Elections Coordinator (Special Project Worker)

Posting number: 25-10054

Department: County Clerk

Job classification: ELECTIONS COORDINATOR

Posting type: Open & Promotional

Categories: Office and Administrative Support

Summary

Under the direction of the Division Director, an assistant director, or manager within the Elections Division, this position is responsible for coordinating and supporting a variety of activities during an election cycle, along with other support staff, to ensure compliance with applicable laws, rules, and regulations.

Distinguishing Characteristics:
This is in an Administrative Support series of job classifications. Applicants work under supervision performing administrative and support duties. This position requires a flexible work schedule to meet the needs of the department, including evenings, early morning, weekend and holiday hours during peak election periods.

Examples of duties

• Coordinates job duties for seasonal workers associated with elections and provides support to one or more programs in the Elections Division, including: Ballot by Mail, Call Center, Election Worker Training, Elections Site Coordination, Personnel, and Voting Equipment & Operations programs.
• Assists with receiving and processing applications for Ballot by Mail, provides voter support, and assists as needed and under the direction of a manager the duties of the Early Voting Ballot Board, and Signature Verification Committee.
• Provides support in Elections Call Center as needed.
• Assists in development of training materials for Election Workers for both Early Voting and Election Day.
• Facilitates election worker training, in small and large group settings, both online and in-person, with strict adherence to curriculum standards and legal requirements.
• Works with temporary workers in configuring voting equipment and/or electronic poll books to be used by Election workers in the field.
• Assists other coordinators and managers in recruiting, assigning, and onboarding election workers using an election management system.
• Responsible for identifying and coordinating polling place sites used during Early Voting and Election Day, including compliance with ADA standards.
• Assists in coordinating site contracts and delivery logistics under supervision of a manager.
• Communicates with and responds to general requests for information from voters, county employees, and the public by phone, email, and in-person.
• May be required to provide in person and telephonic voter support in office as well as basic office administrative duties. Provides exemplary customer service to voters, the public, and stakeholders, including providing consistent information in regard to state and federal laws.
• Performs other job-related duties as assigned.
• Responsibilities include moving and packaging equipment, assisting in the warehouse, and handling inventory allocation, maintenance, and troubleshooting.

Qualifications

Education and Experience:
Bachelor’s degree in Business Administration, Business Management, Government, Political Science, Public Administration or a directly related field AND one (1) year of increasingly responsible elections program or project management experience; 

OR, 

any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.


Licenses, Registrations, Certifications, or Special Requirements: 
Valid Texas Driver's License.
As part of the duties for this role, the employee will have access to Criminal Justice Information (CJI) and must meet all CJIS Security Policy requirements, including fingerprint-based background screening and adherence to data handling protocols.

Knowledge, Skills, and Abilities:

Knowledge of:

• Office and supervision practices and techniques.
• Office management principles and practices.
• Computers and computer applications.
• Management and supervisory principles, practices and techniques.
• Federal, State and Local applicable laws; Texas Election Code.
• Election procedures and forms.
• Standard practices in area of assignment.

Skill in:

• Use of el