Saul Zaentz Innovation Fund Administrative Coordinator

Since 2016, the Saul Zaentz Innovation Fund (SZIF) has-been a force for equality and diversity in the film industry, by providing a series of educational labs and training, mentoring, networking and grant funding to a cohort of Fellows selected via competitive application. This role is responsible for providing hands on support to the Director for the planning and execution of all events and training, the financial administration of grants, expenses, planning travel for Director and advisors of the Fund attending filmmaking labs, and on-going follow-up with each new cohort of fellows.

We are seeking a Saul Zaentz Innovation Fund Administrative Coordinator will provide administrative support and perform general office management duties necessary in the efficient operation of an office or program. The responsibilities of this role require significant collaboration and coordination with others.

Specific Duties & Responsibilities

• Plan, support, and organize daily activities of the office or program.
• Manage team or individual calendars; plan and schedule meetings and coordinate their associated logistics.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings. Record and draft minutes; monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison or office contact with facilities.
• Identify and resolve administration problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
• Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies
• Develop and compile reports. May assist with preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• May perform some non-routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Coordinate preparation, set up and logistics for department/office events/functions.
• Assist with expense reports and invoice payment requests.

Technical Qualifications and Specialized Certifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills and Expected Level of Proficiency

• Calendar Management: Intermediate
• Electronic Office Tools: Intermediate
• Event Coordination: Intermediate
• Financial Administration: Intermediate
• Meeting Coordination: Intermediate
• Office Procedures: Intermediate
• Oral and Written Communications: Intermediate
• Organizational Skills: Intermediate
• Report Writing: Intermediate

• High School Diploma or graduation equivalent
• Two years related experience
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title: Administrative Coordinator 
Job Posting Title (Working Title): Saul Zaentz Innovation Fund Administrative Coordinator   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday - Friday / 8:30am - 5:00pm 
FLSA Status: Non-Exempt 
Location: Homewood Campus  
Department name: Film and Media Studies   
Personnel area: School of Arts & Sciences