Floater (Office Specialist 1) - Trial Division (Salem)

Initial Posting Date:

11/10/2025

Application Deadline:

11/20/2025

Agency:

Department of Justice

Salary Range:

$3,429 - $4,207

Position Type:

Employee

Position Title:

Floater (Office Specialist 1) - Trial Division (Salem)

Job Description:

Organized. Focused. Calm when faced with deadlines. Does this sound like you? If so, come join the Oregon Department of Justice’s Trial Division. Our Salem Legal office is hiring a Floater (Office Specialist 1). We offer generous benefits for you and your family, a great work-life balance, and a strong public service mission you can get behind.

If selected, you will perform a variety of critical clerical functions in support of Trial Division attorneys and staff. This position is a "floater" and will support different areas of the division where needed.

Job Duties (in part)

Due to the nature of this position, the required work hours are 8 a.m. – 5 p.m., Monday through Friday in office, with an hour scheduled for lunch.

• Help determine cases to be closed and collect and purge those files.

• Prepare files for archive, which includes entering information through data entry in a case management system; store files in labeled archive boxes; maintain written and electronic record of closed files for easy retrieval, and transport archived files to storage area.

• Responsible for file retrieval upon request from various storage areas. Update case management system database.

• Make scheduled and unscheduled messenger runs in and out of the agency.

• Duplicate media such as video and audio tapes using AV equipment and dual recording machines.

• Open files using division guidelines; enter data into computerized case management systems and file documents. Type labels for envelopes, letters, case lists, and other items.

• Collect data for case management docket control and distribute numerous dockets to appropriate persons. Order and distribute supplies. Duplicate and distribute or circulate certain publications, dockets, and other documents.

• May be assigned to complete duties of other support staff.

Required Experience 

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills and abilities that you demonstrate, using an intentional equity lens.

• One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.

OR

• An equivalent combination of experience and college coursework or training in a general office occupation.

AND

• Must have and maintain a valid Oregon Driver’s License.

Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)

Desired Skills, Experiences, and Attributes

• Experience performing alpha-numeric filing of physical legal documents.

• Experience with electronic document management software and databases.

• Excellent communication/interpersonal skills.

• Excellent multi-tasking skills.

• Must be able to maintain