Administrative Assistant

Pay: $22.00 - $24.00 per hour

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. 

You may be eligible to participate in a Company incentive or bonus program. 

Benefit Information: 

ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff & Management

POSITION RESPONSIBILITIES

Payroll:  Function as liaison between Corporate Payroll, Operations, and employees to update online payroll platform (Blue Force). Research: and if necessary, submit retroactive & adjustment payment requests and assist in resolving any payroll issues. Review and submit vacation and sick time pay requests in accordance with the CBA and/or CA or local ordinances. Distribute payroll checks to employees. Coordinate complex payroll situations with Corporate Payroll team.

Administrative/Clerical:  Provide administrative/clerical support including answering and routing phone calls to appropriate parties; coordinate conference room requests; schedule necessary office vendor inspections/repairs; office and field supply ordering as authorized by management.

Document Control:  Set up and maintain client and vendor files, such as invoices, payments, etc.

New Hire Training: Coordinate new hire orientation and training with Recruiter and Office Operations team.

Employee relations: Intake employee complaints and provide information to local HR and Operations team. Assist local HR in scheduling employee visits regarding complaints, coordinate with HR Manager on complex issues and complaints.

Performs other duties as assigned or requested.

 KNOWLEDGE, SKILLS & ABILITIES

A minimum of one to two (1-2) years administrative experience is preferred and required.

A collaborator that can collaborate and interact with various levels of staff and management.

Knowledge of MS Office including word, excel, outlook powerpoint.

Effective communication skills both written and verbal.

Bilingual Spanish and English is preferred and required.

Must be highly organized.

 

ABM (NYSE: ABM) is one of the world’s largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM’s comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries – from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information,  visit www.abm.com.
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law.  ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606.  We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country.  Whether you’re looking for a frontline or professional position, you can f