Assistant Payroll Manager

Department

Office of the Controller

This position serves as the Assistant Payroll Manager for MSU Denver. It includes oversight of all payroll-related matters, such as tax filings, vendor payments, garnishments, on-time payments, , staff supervision, etc.

 

60% Payroll Process Management

• Prepare and process the University’s payroll expenditures, withholdings/contributions, vendor payments, tax compliance, employee repayments of payroll overpayments, and manual payments.  

• Responsible for regulatory filings, including with filing with IRS, Social Security Administration, Colorado Department of Revenue, including but not limited to W2s, 1042s, and 941s. Prepares and processes Federal state withholding and Medicare tax, local tax, as well as out-of-state taxes, and unemployment taxes and reporting. Ensures compliance with payment, reporting and other tax-requirements, including external setting up internal MSU accounts for out-of-state taxes which includes completing amended tax returns when necessary. 

• Process/ Backup for semi-monthly payroll and/or Monthly Payroll if asked. 

• Serves as a liaison between MSU Denver and state, local, and federal agencies, representing the University’s position and advocating for favorable rulings and outcomes. Serves as contact for payroll-related external entities such as the IRS, garnishment agencies, taxing authorities, etc. Works with vendors and other third parties to resolve process issues and errors to ensure compliance to related laws and regulations.  

• Coordinates information flow with the Bank Accountant and Accounts Payable to disburse payroll payments and withholdings on time. Also coordinates with the Accounting Services office to resolve any reconciliation discrepancies.  

• Maintains, evaluates, and implements payroll procedures and policies for the Payroll department to meet quality assurance goals for the University’s payroll accounting system including, but not limited to, testing and implementation of system upgrades, and reconciliation of payroll data with the University’s general ledgers, while ensuring appropriate segregation of duties surrounding the payroll functions.  

• Assists Payroll manager in recruiting, selecting, mentoring, and training new employees, including assigning job duties, scheduling work, monitoring workload, assisting to ensure Payroll daily goals and deadlines are met, and reviewing and approving timesheets.  

• Provides customer service for staff, faculty, and students by responding to inquiries regarding any payroll questions, i.e. pay amounts, wage levies and garnishments, withholdings, direct deposit, etc.  

• Assist the payroll manager with year-end W-2 filing and Accounting Services with the 1042S filing and prepare year-end closing and adjusting entries.   

• Assists with the financial audits of the University.   

• Performs other duties as assigned. 

40% Customer Service and Metrics   

• Assist and be involved in Workday Payroll Projects involving strategy, design of Payroll systems support, integrations, business processes, security, and data integrity to ensure timely and successful delivery.