Senior Analyst, Transfer Agency Registration

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department:

The Senior Analyst will report directly to the Registration Team Leader and will be responsible for investor, client and agent documentation where the below responsibilities are carried out within strict data protection, regulation and guidelines. The partner will also be required to support more junior member of the team and be comfortable checking and validating others work. The partner will need to be able to identify optimisation opportunities as well as follow through with implementing these.

The Transfer Agency department provides a third party fund administration service to numerous fund management companies covering the full range of shareholder servicing functions including dealing, registration, finance and investor services.  Transfer Agency is a growing department based over 4 locations Limerick, Dublin, India and Pune. It’s a fast paced environment offering all partners excellent opportunities to grow their careers.  The Document Management / Registration Team is responsible for on boarding new clients and investors, whilst managing and maintaining client, investor and agent documentation according to regulatory, compliance and operational requirements. 

The key responsibilities of the role include:

• Responsible for original documentation received into Transfer Agency, including recording receipt and scanning, ensuring adherence to data protection requirements
• Coordinating investor mailings, including preparation and distribution
• Complying and arranging archiving or destruction of original documentation as required ensuring GDPR requirements are met
• Day to day processing work, quality checks and assurance.
• Day to day oversight or point of escalation for India partners, seeking appropriate information from local management where required
• Client reporting in relation to outstanding documentation requirements
• Workflow queue management and analysis where required
• Procedure maintenance following the change control process and complying with all procedures
• To work with the team, internal departments and group projects area on any allocated projects
• Comply with the regulatory regime in which Northern Trust operates as appropriate to the above role
• Exercise due care and diligence, and ensure that the responsibilities of the role are organised and controlled within the ambit of regulation, compliance and risk management.

Skills/ Qualifications:

The successful candidate will benefit from having:

• Previous financial services experience is desirable
• Knowledge of Transfer Agency incorporating Administration / Registration is an advantage
• Understanding of KYC and AML is desirable but not essential
• Strong Microsoft Excel, Word, Outlook skills
• Proactive in terms of identifying opportunities to make improvements and implement same.
• Effective risk management
• Customer Service experience

Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com.

We hope you’re excited about the role and the oppo