Executive Assistant, Experienced

Your Role

The Actuarial Underwriting and Financial Analytics (AUFA) team providers actuarial support and financial insight to Blue Shield’s Markets, Clinical, Network and Financial functions to enable financially sound business decision making.  The Executive Assistant, Experienced will report to the Vice President, Actuarial & Financial Management. In this role you will support the Vice President and Directors in daily business activities and AUFA team activities.

Your Work

In this role, you will:

• Carry out administrative, analytical or procedural tasks with high degree of autonomy
• Handle administrative matters, in the absence of, or on behalf of, the manager
• Serve as administrative liaison between manager and direct reports and others within and outside the organization
• Manage day-to-day organization of executive’s calendar, appointments, meetings, travels and related schedule
• Manage department policies and procedures, Corrective Action Plan and other compliance processes
• Facilitate department-wide activities such as team meetings, performance reviews as needed
• Support work with external consultants by managing contract approval process with Global Business Support, monitor work billing and approvals
• Contribute to department initiatives as needed

Your Knowledge and Experience

• Requires a bachelor's degree or equivalent experience
• Requires at least 3 years of prior relevant experience
• Requires proficiency with Microsoft Office applications such as PowerPoint, Word, Excel, Outlook, Teams, and CoPilot required. Proficiency with Blue Shield's procurement process and tools such as Concur and Oracle preferred
• Requires experience as an Executive Assistant or equivalent supporting Senior Director level and above executives, including calendar management, executive level meeting support and preparation, and report generation
• Requires one to be detailed oriented, adaptable, highly motivated, and both proactive and efficient
• Requires excellent communication skills