Assistant Procurement Coordinator, Department of Mechanical Engineering

Job Posting Title:

Assistant Procurement Coordinator, Department of Mechanical Engineering

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Hiring Department:

Walker Department of Mechanical Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. 

In the Walker Department of Mechanical Engineering, we design and build devices and systems that transform industries and improve lives around the world. With nearly 70 faculty members, 27 staff members, 1500 students and thousands of alumni worldwide, the Walker Department has a supportive community aspired to solve the most pressing challenges of the 21st century through world class research, unsurpassed student education, and dedicated service to the community.

This job description may not include all assigned duties, responsibilities, or aspects of the job described.

Purpose

Provide purchasing support in the Walker Department of Mechanical Engineering. 

Responsibilities

• Assist faculty and research assistants with the ordering of parts and materials for research programs with the Walker Department of Mechanical Engineering which may include coordinating with vendors on quotes to process standard purchase orders for each group.

• Responsible for all departmental voucher payment processes (VP1, VP2, VPE, VT5) and wire transfers.

• Provide other procurement processing for the department as needed.  Process procurement-related documents affiliated with purchases, including purchase orders via UT Market, Point Plus, and Procard.

• Other duties as assigned.

Required Qualifications

• Bachelor's Degree in a business-related field with one year experience.

• Experience with UT mainframe application and web modules.

• Excellent oral and written communication skills. 

• Experience working in an office environment.

• Demonstrated creative and analytical thinking.

• Experience with databases and working with confidential information.

• Extensive experience using Excel and Adobe Acrobat software and comfortable with other software applications.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's degree in a field related to the work to be performed. 

• Diploma (High School) or GED with at least 5 years experience

Salary Range

$45,000+ depending on qualifications

Working Conditions

• Standard office conditions

• Repetitive use of a keyboard at a workstation

Work Shift

• Monday – Friday, 8 am – 5 pm. Occasional evening, weekend, or overtime hours may be required.

• This position may be eligible for a hybrid (on-campus and off-campus) work based on business needs and at the discretion of the supervisor.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the lef