Executive Assistant

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

Department: Heart and Vascular Institute (HVI).

Location: Sites of work include MGB facilities including MGH and BWH.

Benefits: Medical, Dental, Vision, 403b retirement plan, tuition reimbursement, discounted MBTA pass & more!

 

Job Summary

We seek a highly skilled and proactive Executive Assistant (EA) to support the Heart and Vascular Institute (HVI) Director of Interventional Cardiology. This pivotal role demands exceptional organizational ability and critical thinking to manage complex priorities with minimal supervision.

The EA works closely with the Director of MGB Interventional Cardiology in the areas of logistics, planning, reimbursement, and the onboarding of staff. They will be responsible for providing administrative support including managing calendars and schedules, coordinating meetings, correspondence and reimbursements, and performing high-level clerical duties.

Essential Functions:

Calendar and Communications Management:
Facilitate internal and external communications and manage confidential information with appropriate discretion; manage calendars, organize meetings and logistics, and ensure the Director’s schedule is up to date; draft and distribute memos, announcements, agendas, reports, and presentations as directed.

Cath Lab and Provider Call Scheduling:
Support physician leads as directed, track lab and call coverage changes, and populate/update lab-specific physician schedules in multiple communication tools.

Continuing Provider Education:
Manage tasks related to the MGB Interventional Cardiology Conference, MGH and BWH Interventional Cardiology Mortality & Morbidity Conferences, and MGB Interventional Cardiology Combined Grand Rounds.

Staff Credentialing and Compliance:
Track as appropriate to each individual role group (reappointments, fluoroscopy/radiation safety, laser credentialing, procedural sedation, ACLS, BLS, PALS); including enrollments and confirmations.

MGB Observership Policy for Educational Purposes:  
Ensure required documentation is received, reviewed and archived.

Interventional Cardiology Special Projects and Events:  
Assist in the planning of special projects and events including faculty recruiting; coordinate resources and tracks progress; organize outings for faculty, fellows, and all other roles groups.

Other Duties:  May include updating physicians’ Curricula Vitae (CVs), arranging travel and logistics, ordering catering, office supplies, and customized materials. <br>

 

Qualifications

Education
Bachelor’s Degree is required.

Can this role accept experience in lieu of a degree?
No

Experience
Experience as an Administrative Assistant to Executive or Chair or Senior Leader; 3-5 years required; healthcare experience is a plus.

Knowledge, Skills and Abilities

Communication:  Demonstrate exceptional verbal and written skills for interfacing with stakeholders at all levels.

Organization and Time Management:  Prioritize tasks and manage time effectively to meet deadlines and keep projects on track.

Discretion and Judgment: Handle confidential information with appropriate discretion. Demonstrate excellent judgment and understanding of political sensitivities.

Technical Proficiency:  Maintain advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint), Workday, virtual meeting platforms, scheduling and project management tools.

Adaptability:  Remain flexible in the face of shifting priorities or unexpected changes.

 

Additional Job Details (if applicable)

 

Remote Type

Hybrid

 

Work Location

55 Fruit Street

 

Scheduled Weekly Hours

40

 

Employee Type

Regular

 

Work Shift

Day (United States of America)

 

Pay Range

$23.34 - $33.37/Hourly

 

Grade

5

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining ba