ADMINISTRATIVE ASSISTANT I - 64001428 1

Requisition No: 848816 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64001428 1

 Pay Plan: Career Service

Position Number: 64001428 

Salary:  $38,000.00 to $41,000.00 

Posting Closing Date: 03/19/2025 

Total Compensation Estimator Tool

*This is an open fulltime Career Service (CS) Administrative Assistant I position at the Department of Health in Lee County.*

 

The Administrative Assistant I in this position provides administrative work assisting the Environmental Administrator in the operation of the Environmental Health and Engineering division of the Department of Health-Lee County.  Incumbent ensures that the Environmental Administrator is kept up to date on all administrative matters of the division. This position requires independent decision making and exceptional organizational skills. Incumbent handles confidential information on a "need to know" basis as defined in DOHP 50-10 Information Security and Privacy Policy. This position has access to the following information sets maintained in paper or electronic format: Environmental Health, Environmental Engineering, Environmental Health Database.

 

Manages and organizes the daily operation of the office of the Environmental Administrator by performing tasks that include, but are not limited to:

 

ADMINISTRATIVE SUPPORT

Assists the Environmental Administrator with travel arrangements, prepares travel authorizations and travel reimbursements in STMS. Provides purchasing and budgetary support to the Environmental Health division.

 

Prepares meeting agendas. Keeps attendance for each meeting and transcribes meeting minutes. Maintains a copy of all agendas and makes meeting minutes available within 3 business days of the scheduled meeting.

 

Maintains the Environmental Administrator’s calendar of events and commitments, schedules appointments, coordinates meetings, conferences, and presentations, reserves conference rooms and vehicles, sets up and initiates conference calls.

 

Develops and maintains electronic (or paper as applicable) file organization, including copies of, policies, and procedures on network or cloud storage. Maintains office equipment, order supplies, and maintains inventory of consumable supplies for administration.

 

Operates a computer, fax machine, copier, and other office machines to compose and process a wide variety of correspondence and reports. Works on special projects as assigned.

 

Prepares various reports, as directed.

 

CORRESPONDENCE/COMMUNICATION

Handles incoming telephone calls coming to the Environmental Administrator’s office, answers questions/ inquiries, and directs calls to appropriate staff in a professional and courteous manner. Reviews, edits, types, tracks, and maintains files and correspondence items for the Environmental Administrator’s signature. Assigns, coordinates, and tracks timely responses for correspondence items.  Ensures responses are sufficient and follows the proper department procedures. 

 

Acts as a Human Resource Liaison. Knowledgeable of all personnel functions and necessary forms to be submitted to Human Resources for all new hires, changes in positions, pay increases, establishing positions, advertising positions, and terminating positions.

 

Attends required meeting and keeps self-current of all policies and protocols. Prepares biweekly Leave/Attendance records and daily Employee Activity Record (EAR) for supervisor's review.  Performs other miscellaneous related activities as required, including assignment during disaster. Independently prepares special projects.

 

Performs other duties as assigned.

 

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Knowledge of administrative principles and practices.
• Knowledge of methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the principles & techniques of records management
• Skill in operating a personal computer