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The University of Nevada, Las Vegas invites applications for Administrative Assistant 4, College of Education [R0149271].

ROLE of the POSITION

The Administrative Assistant IV (AAIV) plays a critical role in supporting the daily operations and strategic initiatives of the Department of Teaching and Learning. This position provides advanced administrative and financial support, acts as a liaison between internal and external stakeholders, and ensures the smooth execution of departmental processes. The AAIV position requires a high level of judgment, leadership, and supervisory responsibility, contributing to the overall efficiency and professionalism of the department. The individual in this role must also possess knowledge of the department’s academic programs and work closely with faculty and staff to support the admissions process for both master’s and doctoral students. Remote work is permitted after three months of employment: one day per week (not Friday), subject to supervisor approval.

Key Responsibilities

• Provide high-level administrative support to the Department Chair, faculty, staff, and students.

• Serve as the resource person and liaison for the department with internal and external stakeholders.

• Manage departmental budgets including operations, student wages, and travel.

• Monitor financial records and ensure sufficient funds are available to support the department throughout the fiscal year.

• Handle purchasing of materials and supplies, travel expenses, and other administrative financial duties.

• Reconcile p-card transactions and submit spend authorizations.

• Process supplier invoice requests and complete independent contract service agreements.

• Coordinate and support departmental events and meetings.

• Process accounts payable transactions through Workday.

• Assist with faculty and staff recruitment efforts.

• Supervise, train, and eval