DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

AA3 - STAFFING OFFICE SPECIALIST

Job Location:

Address:

501 N. 24th Street, Phoenix, AZ 85008

Posting Details:

Salary: $20.4120 

Grade: 17

 

Job Summary:

This position requires working as a part of a team and supporting the House Supervisor, Nurse Executive Team, and other administrative staff. Responsible for the day-to-day tasks and administrative duties of the office, including but not limited to, the following: covering the staffing office; creating daily and monthly staffing report sheets; taking minutes for formal meetings; performing clerical task and maintaining the flow of paperwork ; providing excel reports as requested and needed to support the CNO, ACNO and hospital staffing needs; maintaining contract employees files and monitoring of those files for compliance with all competencies; answering phone calls. Under the direction of the Nurse Manager and House Supervisor, the Staffing Office Staffer is responsible for allocating in-house staffing of patient care providers via use of Core staff, Float Pool, and Nursing Registry Vendors.

 

Job Duties:

- Allocates additional staffing to departments based on department needs. Receives ongoing staffing need information from nursing management team. Communicates needs to Direct Supervisor, House Supervisor and Nurse Manager in order to obtain the staffing resources by utilizing available staff and Contract Labor.

-Utilizes financial information to select the most cost effective staffing resources available on a shift to shift basis

-Provides administrative support to the staffing office. Answers phones. Maintains leave log for employees on required administrative disciplinary leave. Documents call offs and designates appropriate category (sick, annual, FMLA, industrial) and tracks/reports as requested. Updates and maintain databases such as employees phone lists. Contracted agencies and contracted employees pertaining to staffing issues.

-Creates daily and monthly staffing report sheets, maintains contract employee files and monitors files for compliance with all competencies. Assist with pool employees scheduling, tracks work hours for compliance with pool guidelines.

-Inputs, maintains, and archives data in Acuity Based Staffing, Attendance on Demand, and Registry Staff Application such as employee schedules, daily staffing changes, time and attendance, mandatory education and other staff certifications.

-Participates in administrative projects and tasks as delegated by the Nurse Manager or designee which may include, but not limited to, data management, preparing spreadsheets, participating in quality improvement initiatives and special projects.

-Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
-Excellent working knowledge of all Microsoft Office packages, with emphasis on use of various communication tools
-Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies
-Understanding of basic human resources and hiring process
-Knowledge of sites and navigation of same for obtaining licensing and certification information for potential new hires

Skill in:
-Strong organizational, administrative and analytical skills
-Excellent spelling, proofreading and computer skills
-Excellent oral and written communication
-Excellent interpersonal skills to interact with professional and para-professional hospital staff
-Excellent computer skills including, Microsoft products, general office equipment
-Excellent phone skills and customer service aptitude


Ability to:
-Ability to maintain confidentiality
-Ability to