Associate Project Manager

<p><strong>SHADOW</strong> is seeking a motivated and detail-oriented <strong>Associate Project Manager</strong> to provide coordination and administrative support across creative, campaign, and production initiatives. In this role, you will help maintain project timelines, documentation, and deliverables. This position is ideal for someone looking to build a career in project management within a fast-paced creative environment.</p> <h3><strong>Responsibilities:</strong></h3> <p><strong>Project Coordination &amp; Support</strong></p> <ul> <li>Assist in managing creative, campaign, and production projects by maintaining trackers, timelines, and documentation under the direction of the Project Manager.</li> <li>Monitor daily project activities, flag potential issues, and provide regular updates to the internal team.</li> <li>Follow up with team members to ensure deliverables remain on track.</li> </ul> <p><strong>Administrative Support</strong></p> <ul> <li>Schedule and organize meetings, prepare agendas, capture notes, and track action items.</li> <li>Update project management tools and ensure documents are current and properly stored.</li> <li>Support general administrative tasks such as data entry, document organization, and calendar management.</li> </ul> <p><strong>Communication &amp; Documentation</strong></p> <ul> <li>Assist in compiling and distributing project status reports, including Hot Sheets, meeting recaps, and other updates.</li> <li>Support client communications by preparing agendas, recaps, and follow-up documentation.</li> </ul> <p><strong>Deliverable &amp; Vendor Management</strong></p> <ul> <li>Help traffic deliverables internally and externally, ensuring files are properly labeled, accurate, and on time.</li> <li>Assist with vendor coordination, including tracking estimates, invoices, and deliverables.</li> <li>Support quality assurance reviews before client delivery.</li> </ul> <p><strong>Stakeholder &amp; Team Collaboration</strong></p> <ul> <li>Partner with project managers and stakeholders to document deliverables, risks, blockers, and resource needs.</li> <li>Work closely with cross-functional teams, helping to organize workflows and maintain alignment.</li> <li>Provide additional support to the Senior Project Manager as needed.</li> </ul> <p><strong>Best Practices</strong></p> <ul> <li>Contribute to the implementation of project management processes and tools, ensuring adherence to best practices.</li> <li>Support division leads and project managers in resou