Commercial Lease Administrator

At Van Metre, we believe that each employee contributes directly to our growth, success and culture, and are seeking a candidate who loves to challenge themselves and work with others to fulfill this role. Van Metre has a Commercial Lease Administrator position available with Van Metre Commercial.  

The Commercial Lease Administrator is primarily responsible for maintaining and administering commercial lease documents and tenant accounts as well as providing support to the property management team and VP of Commercial Leasing. This position will serve as the point of contact for all lease administrative functions from lease execution through tenant move out. The ideal candidate will possess excellent attention to detail, provide exceptional customer service, be self-motivated, and enjoy being part of a collaborative team. This hybrid position will require a minimum of one day (Tuesdays) in the office based out of our Fairfax, VA headquarters and will report to the Director of Commercial Operations.

Responsibilities:

• Read, interpret, abstract, and enter commercial tenant lease documents into Yardi database
• Manage tenant A/R process including posting of payments, maintaining tenant ledgers, initiating communication with delinquent tenants and charging late fees as applicable
• Maintain tenant gross sales database and tracking; calculate and post percentage rent as applicable
• Manage tenant Certificate of Insurance (COI) compliance and tracking
• Generate invoices and post periodic tenant charges, credits, and billbacks
• Manage and calculate tenant utility charges and timely transfer of accounts
• Maintain and organize tenant lease files
• Collaborate with Property Managers to prepare, update, and complete operating expense estimates and annual reconciliations
• Ensure all critical lease dates are acted upon in a timely manner
• Prepare and send lease related tenant correspondence such as Lease Commencement letters, Notice of Default, Estoppels, etc.
• Assist VP of Commercial Leasing as requested through leasing process
• Assist in budgeting and reforecasting processes as requested
• Process tenant move ins/move outs in Yardi and handle deposit accounting
• Routinely conduct audits and financial analysis to ensure ledger accuracy and lease compliance
• Assist in preparation of monthly financial reporting packages
• Assist in accounting month end close procedures; attend statement reviews as required
• Additional duties as assigned by supervisor

Minimum Requirements/Qualifications:

• 2 years of experience in commercial lease administration, commercial accounting, or commercial property management
• Experience working with Yardi
• Strong organizational and time management skills with the ability to adapt to changing conditions with a sense of urgency
• Ability to read and interpret complex lease language and terms
• General understanding of accounting principles and terms
• Ability to research and resolve lease and tenant account issues with minimal supervision
• Mid-level to advanced Microsoft Excel skills
• Professional verbal and written communication skills
• Excellent computer skills
• Excellent attention to detail and analytical capabilities
• Exceptional customer service

Desired Qualifications

• Bachelor’s degree from a four-year college or university preferred
• Accounting, Finance or Real Estate legal experience is a plus

Compensation and Benefits information: Van Metre offers excellent benefits, and a work environment that fosters and rewards excellence. We also promote work/life balance, including a robust Employee Wellness Program.  We encourage employees to make full use of vacation and other company-paid leave to refresh their bodies and minds.

• Base Salary: $70,000-$80,000 annually (Pay is commensurate with experience, education, training, and skills)
• Bonus: 10% of annual salary - paid out in quarterly installments
• Paid Time Off: 11 paid holidays; 10 vacation days, 10 sick days, Two Volunteer Days off, Two Personal Days, Winter Break, Day off for Annual Physical, Day off for your Birthday; comprehensive parental and bonding leave
• Retirement Planning: Company Matched 401(k) Retirement Savings Plan; access to retirement planning coaches
• Wellness: Annual Wellness Reimbursement of up to $900; Free and unlimited access to TaskHuman Wellness App for yourself and your family members.
• Professional Development: tuition reimbursement; company paid certifications, memberships, and licensures; mentoring programs