Membership Coordinator - Part Time

Department: Center Staff

Employment Type: Part Time

Location: North Suburban YMCA

Reporting To: Ali Miller

Compensation: $18.00 - $19.00 / hour

Description

Key Responsibilities

1. Be on time, ready to start work at Welcome Center at beginning of your shift, dressed in uniform and name tag, no matter the weather.
2. Be open and willing to be a substitute to work a shift where there is no coverage, including opening, closing and weekend shifts.
3. Assist in meeting and exceeding monthly and annual membership sales goals.
4. Conduct prospective member tours as per training; demonstrate consistent excellence in sales and closing techniques, telephone and in-person service, and prospective member engagement; follow up for prospective members on a daily basis.
5. Track sales through excel spreadsheets in P Drive.
6. Oversee renewals including sending out billing statements with marketing flyer and tracks in excel spreadsheets in the P Drive.
7. Follows up with all terminations and documents results in excel spreadsheet.
8. Train staff on Welcome Center policies and procedures
9. Assist in grass roots marketing including flyering, tabling, and attending special community events as needed
10. Train welcome center staff on Y-Connect and complete checklist as necessary
11. Perform program and camp registrations as well as membership sign-ups in Spirit or electronic registration system.
12. Perform responsibilities such as cashing out, balancing daily transactions, and dropping envelopes in safe.
13. Maintain an orderly and neat workspace.
14. Be ready and able to respond to an emergency, assemble emergency equipment and assist in care of the victim.
15. Attend all staff meetings (mandatory) and be able to work as a team player.
16. Work some nights and weekends as assigned.
17. Perform all other duties as assigned.

Skills, Knowledge and Expertise

1. Able to multi-task (helping customers, answer phone, handle other duties)
2. Able to be efficient, proficient and knowledgeable in customer services, cashiering, and decision making.
3. Able to learn information about each department to better serve potential members and current members or know where to find it.
4. Able to understand the relationship of the general public to the association, of staff to volunteer, and of staff to staff, and be able to effectively enhance and cultivate those relationships.
5. Able to communicate effectively with adults and children alike.

1. Ability to stand for long periods of time as well as work and train on a computer.
2. Excellent audible ability. Able to hear sounds up to 300 feet away at normal decibel level.
3. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls, and talk or hear. The employee frequently is required to sit and reach with hands and arms.
4. The employee must occasionally lift and/or move up to 20 pounds including transporting the trauma bag to an emergency. 
5. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
6. Physically and verbally able to interact with members and staff.
7. The noise level in the work environment is usually moderate.

1. Child Abuse Prevention (or within 30 days of employment)
2. Respect in the Workplace (or within 30 days of employment)
3. Member Service Training
4. Listen First
5. Oxygen Administration, First Aid, CPR/AED for the Professional Rescuer
6. Others to be determined

1. Provide excellent member service by exceeding member expectations including being a good listener, caring about member’s well-being and checking in on their progress. Staff must also take the initiative to talk with members and to make them feel welcome.