Project Support Specialist

Zachry Group is currently looking for a talented and self-motivated Project Support Specialist to join our Engineering Department in Houston, Texas. This is a great opportunity to get involved with a project team on challenging and interesting design projects for various clients within the power, energy & chemicals industries. The successful candidate will have a good understanding of the project document responsibilities, required software systems, and corporate operating procedures necessary to function in a fast-paced multitasking environment.

• Manage the logistics and coordination of content development for meetings, conferences, trainings, and other project-related events. 

• Assisting with the transmission of project related documentation.

• Management of online file transfers. Sending and receiving documentation for project managers, procurement, or any other groups within client.

• Assist with the preparation of client meetings, reserving conference rooms, coordinating refreshments, collecting, and compiling documents, recording meeting minutes, drafting correspondence, etc. 

• Ensure timely submission of monthly expense reports for assigned Project Manager(s) as requested.

• Assist in the creation of Job Books for each project per the schedule requirement

• Management of file transfers. Sending and receiving documentation for project managers, procurement document controls, or any other groups.

• Maintain the complete revision history of each document process throughout the project.

• Provide weekly reports throughout the life cycle of a project on the status of each document per the project requirements.

Requirements

• High School diploma / GED. Associates or Bachelor’s degree preferred. 

• Excellent interpersonal skills including the ability to work as part of a team
• Minimum 5 years of experience in a project support or document control field. Will consider relevant similar experience. 
• Good working knowledge of Microsoft Office Suite including Email, Word, Excel, and PowerPoint, Adobe, and SharePoint.

• Detail orientated and be able to recognize priority of deliverables for processing.

• Excellent oral and written communication skills

• Must have problem solving skills, to strives to understand contributing factors, works to resolve complex situations with appropriate management.

• Must be dependable by meeting deadlines, working independently, accountable for work, maintains focus, punctual, and good attendance record management.

• Must be able to maintain a professional attitude and be able to work interdependently or work as a team member when needed.

Physical Demands

Employee will be required to communicate in person, via telephone, email, use of arm/hand steadiness, manual dexterity, finger dexterity, multi limb coordination, oral expression, and comprehension. May be required to lift, carry and move objects safely.

Work Environment

Work will be in a general office environment operating and functioning in a fast-paced work environment.  Possibly required to work in the office environment of an industrial location where noise levels will be moderate to high. Job sites may contain the following: light to heavy equipment vehicles, small to large equipment, materials, communication equipment and tools, people standing, walking, sitting, signaling, and talking. Noise levels vary and may include bells, whistles, and alarms.

The above description covers the fundamental responsibilities of the Project Support Specialist position. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

Zachry Group is dedicated in providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer