Scheduled Hours

20

Position Summary

The Hermann Center for Child and Family Development, located within the Division of Child Psychiatry at Washington University School of Medicine, is searching for an Administrative Coordinator to support The SYNCHRONY Project. This position performs office functions, programs and provides administrative support, and performs specialized/technical duties with minimum supervision.

Job Description

Primary Duties & Responsibilities:

• Provides administrative support to leaders and clinicians.
• Administers/prepares reports, correspondence, and administrative materials required for the direction of the center.
• Maintains established departmental policies, procedures and objectives including regulatory records for license, reports, and notifications as necessary.
• Performs basic data entry and handles sensitive patient information and legal documents.
• Prepares invoicing and compiles budget information for Children’s Services Fund.
• Working knowledge of or willingness to learn necessary computer software programs and databases relevant to the assigned tasks.
• Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.
• Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
• Provides some general administrative support including scheduling appointments, meetings and travel arrangements.
• Performs other duties as assigned.

Diversity is a core value at Washington University School of Medicine and in the Department of Psychiatry. We are committed to building and sustaining inclusive and equitable working and learning environments for all students, staff, trainees, and faculty. We believe that building a diverse team enriches us individually and as a department by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. In order to achieve these objectives, candidates are expected to align with the school's mission of promoting inclusive excellence. They should be prepared to further this objective within Washington University and collaborate with diverse communities of students, faculty, staff, trainees, and patients. Visit our Websites to learn more about DEI initiatives in the Department of Psychiatry. (https://psychiatry.wustl.edu/diversity-equity-inclusion-2/) and at WUSM (https://diversity.med.wustl.edu/).    

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Administrative (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Associate degree or combination of education and/or experience may substitute for minimum education. - Accounting, Bachelor's degree

Certifications:

No additional certification beyond what is stated in the R