Accounting Associate

JOB TITLE: Accounting Associate

SUMMARY:

The Accounting Associate is responsible for supporting daily accounting and financial operations, ensuring accurate and timely processing of transactions, adherence to policies and controls, and assisting in month-end / year-end close activities. This role often interfaces with internal stakeholders, external vendors, and auditors.

DUTIES AND RESPONSIBILITES:

• Process accounts payable: review invoices, validate, code, ensure approvals, post entries.

• Manage employee expense reports and corporate card transactions (review, reconcile, enforce policy).

• Maintain vendor master data: setup, updates, validation, coordinate vendor inquiries.

• Support general ledger (GL) posting and reconciliations (e.g. accruals, prepaids, suspense accounts).

• Assist with month-end and year-end close processes: preparing journal entries, supporting schedules, accruals, reconciliations.

• Prepare supporting documentation and schedules for audits (internal / external).

• Assist with financial reporting and analysis (variance analysis, ad hoc reports).

• Ensure compliance with accounting policies, internal controls, and regulatory standards.

• Participate in process improvement / automation initiatives.

• Coordinate and communicate with cross-functional teams (procurement, operations, tax) on accounting matters.

• Support cash posting, bank reconciliations, and intercompany accounting (if applicable).

Requirements

Qualifications and Skills:

• Bachelor's degree in accounting is preferred.

• 1-3 years of accounting experience.

• Strong knowledge of accounting fundamentals.

• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data functions).

• High attention to detail, accuracy, and analytical mindset.

• Good organizational, time-management, and multitasking skills.

• Strong communication (verbal / written) and interpersonal skills.

• Ability to work both independently and as part of a team.

COMPETENCIES:

• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situa