OHAZ Accounting and Administrative Coordinator

Department: Oregon Hazards Lab
Classification: Accounting Technician
Appointment Type and Duration: Regular, Ongoing
Salary: $18.79 - $27.92 per hour
FTE: 1.0

Review of Applications Begins

November 10 2025; position open until filled

Special Instructions to Applicants

Complete applications should include:
1. A current resume that outlines your educational and work experience. These details are used to determine if applicants meet the qualifications of this position.
2. Names and contact information for three professional references. Candidates will be notified prior to references being contacted.

Department Summary

The Department of Earth Sciences (ERTH) is a member of the College of Arts and Sciences (CAS) that supports significant research activities in many fields of Earth and Environmental Science. The Oregon Hazards Lab (OHAZ) is a research program within CAS-ERTH. OHAZ uses science, technology, and community engagement to understand, detect, and mitigate multi-hazards within the Pacific Northwest. OHAZ consists of over 20 academic and research faculty, undergraduate student employees, and administrative staff. OHAZ works with a broad consortium of collaborators within the University of Oregon and with external groups across the United States. Support for the program comes from a diverse range of sources that includes the State of Oregon, various Federal agencies (U.S. Geological Survey, Bureau of Land Management, U.S. Forest Service, Federal Emergency Management Agency, National Science Foundation), and Utility providers. Research activities span a variety of disciplines that enable complex field deployments, robust and secure data telecommunications, stakeholder outreach and community engagement, and leadership in regional hazard monitoring initiatives. See ohaz.uoregon.edu for more information.

Position Summary

The Accounting and Administrative Coordinator provides accounting and administrative support to the Oregon Hazards Lab (OHAZ). This role includes a variety of important accounting duties, including reconciliation of purchasing cards, processing payments and reimbursements, entering journal vouches, as well as basic financial analysis.

This role also includes general tracking and administration of projects and tasks, including management and coordination of Concur travel activities, coordination of office operations, and management of facilities requests and spaces. In addition, the Accounting and Administrative Coordinator will review and recommend improvements for office processes and workflows, and communicate policy matters to OHAZ leadership. This position works under the OHAZ Business Manager.

Minimum Requirements

• 12 quarter hours (8 semester hours) of Accounting courses, AND
• An Associates Degree in Accounting; OR
• One year of experience that includes entering, compiling and/or reporting financial information; OR
• An equivalent combination of education and experience.

If meeting minimum qualifications through coursework, transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.

Professional Competencies

• Ability to learn fiscal policies, practices and processes, and apply these in daily work transactions.
• Knowledge of, or ability to learn, accounting and travel software programs.
• High level of discretion and integrity.
• Intermediate to advanced skills in Microsoft Excel.
• Ability to trace, document, and resolve problems using an accounting system.
• Adaptability in an environment of change.
• Ability to work effectively both independently and as a member of a team.
• Ability to manage multiple priorities and deadlines, solve problems, and stay organized, with keen attention to detail.

Preferred Qualifications

• Experience with UO fiscal policies, practices and processes.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans