Administrative Assistant

Description

Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients.

ICMS is a Small Business and Certified HUBZone employer. We deliver value to our clients by combining deep industry knowledge with strong functional capabilities. Our focus is to manage cost-effective programs while at the same time mitigating risk and improving results. Our success is about teamwork, a coordinated effort from all disciplines, from clients to consultants and most important, it’s about delivering on our commitments.

ICMS is looking for an experienced Administrative Assistant to support the United States Attorney’s Office (USAO) in prosecuting and defending cases on behalf of the federal government. This position shall provide various administrative support activities as a receptionist for the USAO that range from greeting and coordinating visitors and supporting documentation management and reproduction for the various U.S. Attorneys.  

Day Shift:  Monday-Friday, 8:00 am to 5:00 pm

Essential Duties and Responsibilities:

The primary responsibilities of the position will include but not limited to:

• Perform receptionist functions, such as receiving and screening visitors and phone calls, issue visitor badges, maintain sign-in logs, and ensure compliance with security provisions are followed.
• Perform routine document center support functions, such as, photocopying, delivering items, assembling notebooks, including pulling file copies of documents, tabbing binders, numbering, binding, labeling, re-filing documents and shelving case files, packing boxes and preparing them for shipment, retrieving case file materials, completing log sheets, answer phones, logging messages, and faxing information. 
• Receive, date stamps, review, and route documents via multiple fiscal electronic mailboxes (e.g., Travel request, invoices, transcripts). 
• Assist with closed file room responsibilities, including closed file records requests and shipments. 
• Update closed file logs 
• Perform data entry into various USAO databases. 
• Prepare documents for imaging and scanning. 
• Assemble/disassemble documents as required, taking care to ensure that original documents are reassembled exactly to their original state. 
• Maintain inventory/control records and ordering supplies. 
• Complete all aspects of travel in accordance with Federal Travel Regulations (FTR) and Department of Justice (DOJ) policies, including travel arrangements; preparing cost comparisons, submitting authorizations; completing vouchers; and submitting local mileage claims. 
• Sort and date stamp incoming mail and prepare outgoing mail including packaging boxes for shipments. 

Requirements

• High school diploma or GED is required
• Skilled in meeting and dealing with people in a courteous and tactful manner.
• Skilled in operating personal computers, telephones, scanners, and printers.
• Previous administrative assistant experience preferred.
• Work experience in a legal environment is highly desirable.

 Benefits:

• Vacation and Sick Leave
• Paid Government Holidays
• Health & Welfare Benefits 
• Medical, Dental & Vision Insurance 100% covered for employee
• Life and Accidental AD&D Insurance
• 401K Retirement plan with 3% automatic contribution

ICMS is an Equal Opportunity Employer: Qualified applicants are considered for employment without regard to race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.