Accounts Receivable Coordinator

About Us:

Q2 Artificial Lift Services (ALS) has 40+ repair and service facilities located across the Canada and the U.S. Our service locations are supported by a world-class manufacturing operation (API & ISO Certified), plus a highly skilled engineering and optimization group. Q2 ALS manufactures high quality individual pump parts in the Oil and Gas Industry. We offer a complete product line of barrels, plungers, fittings, accessories and heat treated tubing needed for downhole pump installations.


US Rod in Nappanee, Indiana is seeking a detail-oriented and highly organized Accounts Receivable Coordinator to join our finance team. The Accounts Receivable Coordinator is responsible for the management and collection of the organization’s accounts receivable, ensuring timely and effective collection of all debts and customers’ payments. They will also be managing billing transactions, negotiating with past due accounts, maintaining accurate financial records, and handling intercompany billing processes. Our ideal candidate must be familiar with all accounting procedures and can manage daily financial transactions end-to-end.
This position is on-site Monday through Friday.
Job Summary
The Accounts Receivable Coordinator is responsible for overseeing the accounts receivable process for the organization. This position ensures accurate and timely processing of accounts receivable transactions, including invoicing and collections. The Accounts Receivable Coordinator will also provide customer service and support to internal and external stakeholders regarding accounts receivable issues. Additionally, this position will analyze and report on accounts receivable data, recommend process improvements to ensure efficient and timely collection of payments, and manage intercompany billing processes
Responsibilities
• Coordinate and execute billing, collection, and reporting activities according to specific deadlines.
• Perform account reconciliations and resolve customer discrepancies and payment issues.
• Monitor customer account details for non-payments, delayed payments, and other irregularities.
• Maintain up-to-date billing system and customer files.
• Communicate with clients and customers to address any billing issues or concerns.
• Collaborate with sales and customer service departments to facilitate the resolution of customer disputes and credit holds.
• Prepare and present reports detailing accounts receivable status.
• Contribute to team efforts by accomplishing related tasks as needed.
• Manage intercompany billing processes, including the preparation and reconciliation of intercompany invoices.
• Ensure accurate and timely processing of intercompany transactions and resolve any discrepancies.
• Coordinate with other departments to ensure proper documentation and compliance with intercompany billing policies.
Skills and Qualifications
• Strong analytical skills to manage financial data and prepare reports.
• Excellent communication skills for interacting with customers and internal teams.
• Proficiency in accounting software and Microsoft Dynamics 365.
• Attention to detail and high level of accuracy in financial transactions.
• Ability to work independently and as part of a team.
• Bachelor’s degree in accounting, finance, or related field preferred.
• Experience in accounts receivable or similar role is required.
• Experience with intercompany billing and reconciliation processes is preferred.


Please Note: If you currently reside outside the area of the posted job location, we are not offering relocation packages at this time.

We do not accept calls/inquiries from agencies.

While we thank all applicants for applying, we will contact only those selected for an interview.