Office Assistant

AT SCHIMENTI CONSTRUCTION COMPANY, we understand our people are our most important asset and with the best talent in the industry, we strive to consistently deliver world-class customer service. We are a premier general contractor across the retail, hospitality, and corporate interior sectors and continue to deliver exceptional results year after year.  By joining us, you become a part of a results-driven, professional, and collaborative team across multiple office locations in New York and California to build different.

We are seeking an Office Assistant for our Rye Brook, NY office. This is a high-visibility role that provides support for a variety of administrative duties  The Office Assistant must exhibit excellent interpersonal skills and provide a friendly and personal greeting to all visitors and employees.

Key Responsibilities

• Greets all visitors and notifies employees when visitors have arrived
• Maintains a clean and organized office and reception area at all times
• Answers all incoming calls promptly and with proper telephone etiquette:  determines purpose of calls, forwards calls to appropriate personnel, transfers calls to voice mail or takes messages as needed 
• Answers general questions about Schimenti Construction to callers and visitors
• Receives and signs for all mail and deliveries:  sorts, files, and distributes appropriately to the correct office personnel
• Orders and maintains office supplies
• Manage special office requests, projects, and logistics for team events
• Coordinates and places food deliveries as requested. 
• Ensures that all coffee machines are maintained daily and in good working order
• Communicates with building management for any facilities work order requests for maintenance needs
• Operates and maintains a variety of office equipment
• Perform other duties as assigned

Skills and Experience

• Friendly and professional 
• Excellent communication skills both written and verbal
• Proven ability to build trusted relationships at all levels within an organization
• Ability to manage time and prioritize duties 
• Demonstrated organization skills and strong attention to detail
• Problem-solving ability
• Self-starter and able to work independently 
• Experience using MS Office