Deputy Clerk of Court (Full Time)

Posting number: 2603561

Department: Clerk of Courts

Job classification: Deputy Clerk of Court (COC)

Posting type: Open & Promotional

Categories: Legal

Summary

Reporting to the Chief Deputy, the Deputy Clerk of Court performs a variety of court-related tasks and provides services to agencies, attorneys and the general public involving the maintenance and processing of civil, criminal, traffic, small claims, juvenile/adoption, family/paternity and other records.

Hours: Monday through Friday, 8 AM to 4:30 pm. Overtime as necessary for court schedules
Location:  Outagamie County Government Center at 320 S. Walnut St. in Appleton

INVESTED IN SERVING - BETTER TOGETHER - CREATE PROGRESS - SUPPORT THROUGH COMPASSION

Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting:  https://www.outagamie.gov/Our-County/Human-Resources/Employee-Benefits-Information

Examples of duties

The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Maintains court records in accordance with applicable statutes, court rules, and established procedures.
• Supports court proceedings by documenting case activity, managing exhibits, and administering oaths to witnesses and jurors as authorized.
• Reduces judgments of the court to written documentation for court signature.  Prepares other documents following court proceedings.  Cancels appropriate warrants in a timely manner. 
• Assists in jury management and maintenance of juror panels.  Prepares juror and witness payment vouchers.
• Initiates and maintains court records using automated systems. 
• Communicates professionally and effectively with court personnel, attorneys, other county staff, and members of the public through oral, written, and electronic communication; listens attentively, provides clear and accurate information, demonstrates patience and empathy, and uses problem-solving skills to address questions and routine concerns in accordance with established policies and procedures.
• Provides a variety of clerical support services, composes and prepares correspondence as needed using computer and word processing software. 
• Maintains records regarding money judgments, liens, satisfaction of judgments and other related financial documentation.
• Maintains work schedules and performs assigned duties in support of court operations, including additional hours when operationally necessary and consistent with County policy.
• Processes passport applications in accordance with applicable federal requirements and office procedures.

Qualifications

• High school graduate or equivalent required; with 3 years legal administrative experience preferred. 
• Paralegal training and knowledge of, or exposure to, court operations and systems is preferred.
• Any combination of education and experience that provides equivalent knowledge, skills, and abilities will be considered.
• Must meet all U.S. Department of State eligibility requirements for designation as a Passport Acceptance Agent.

Supplemental information

• Ability to organize, prioritize and systematically handle a large volume of information, documents and files in a fast-paced multi-task environment. 
• Ability to understand legal documents, statutes and court proceedings.
• Ability to readily comprehend and grasp complex procedures and processes.
• Demonstrated proficiency in typing and related skills.
• Ability to manage large caseloads while working under pressure. 
• Ability to take legible, clear, quick, comprehensive, and succinct minutes of court proceedings utilizing proper grammar skills for others understanding and review. 
• Ability to adapt to changing priorities, procedures, and operational needs in a positive and professional manner.
• Must be reliable in attendance and flexible to work additional hours/overtime as needed.
• Ability to interact and work effectively with co-workers, members of the public, and individuals from diverse backgrounds; communicate clearly and effectively both orally and in writing while maintaining confidentiality; and provide accurate information in a courteous, respectful, and professional manner in accordance with established policies and procedures.
• Ability to interact effectively with individuals in stressful, sensitive, or high-volume situations.
• Ability to lift,