Jobs and Careers
PU
Procurements & Payments Specialist (Available Immediately)
Public Preparatory NetworkBronx, NY, United Statesfull_timeVerifiedPosted 17 Jul 2024
💰 $65,000/yr
About the role
An Invitation to Apply for the Position ofProcurements & Payments Specialist (Available Immediately)
Bronx, NY
What Sets Public Prep Apart?
Public Prep is a network of single-gender K-8 schools and co-ed PreK rooted in the belief that all scholars can and will achieve exemplary academic results. In addition to rigorous, joyful and engaging academics, Public Prep emphasizes social-emotional learning as critical to supporting the whole child. Strong learning partnerships between families and staff are key to living out our core value of community and building the collaborative structures needed to ensure that our scholars are loved and supported both at school and at home. Each school has a deeply committed leadership team and staff that strives to work collaboratively to build a warm, joyful, and rigorous culture.
Public Prep is committed to investing in our adult learning culture. As a team member at Public Prep, you can anticipate a learning environment where the best interest of scholars, their growth, and success is at the center of everything we do. As such, we tailor adult development opportunities to ensure that high expectations, the embodiment of a growth mindset, displays of humility, and data-informed decision-making is evident in our work. Our professional development takes place within coaching cycles, ongoing observation and feedback, and targeted professional development opportunities within the network and from outside providers.
Public Prep offers a competitive salary commensurate with experience, qualifications, and internal equity. The salary for this position starts at $65,000. We know that the quality of our benefits is important for our adults and their families, so we offer a comprehensive total rewards package that includes Oxford Medical, United Dental/Vision, life insurance, wellness benefits, a flexible spending account, paid time off/leave benefits, commuter benefits, referral bonuses, professional development, student loan repayment assistance, homeownership programs, and a 403(b) package with a 5% employer match. Our employees also qualify for both NYS Teacher Loan Forgiveness and Public Service Loan Forgiveness.
Public Preparatory Network is an Equal Opportunity employer. Public Preparatory Network is committed to the principles of equal employment opportunity for all employees and applicants for employment.
Primary Function & Position OverviewThe Procurement & Payments Specialist will report to the Managing Director of Finance and will work closely with the school-based Operations teams including Directors of Operations, Assistant Directors of Operations, and Operations Coordinators.
Bronx, NY
What Sets Public Prep Apart?
Public Prep is a network of single-gender K-8 schools and co-ed PreK rooted in the belief that all scholars can and will achieve exemplary academic results. In addition to rigorous, joyful and engaging academics, Public Prep emphasizes social-emotional learning as critical to supporting the whole child. Strong learning partnerships between families and staff are key to living out our core value of community and building the collaborative structures needed to ensure that our scholars are loved and supported both at school and at home. Each school has a deeply committed leadership team and staff that strives to work collaboratively to build a warm, joyful, and rigorous culture.
Public Prep is committed to investing in our adult learning culture. As a team member at Public Prep, you can anticipate a learning environment where the best interest of scholars, their growth, and success is at the center of everything we do. As such, we tailor adult development opportunities to ensure that high expectations, the embodiment of a growth mindset, displays of humility, and data-informed decision-making is evident in our work. Our professional development takes place within coaching cycles, ongoing observation and feedback, and targeted professional development opportunities within the network and from outside providers.
Public Prep offers a competitive salary commensurate with experience, qualifications, and internal equity. The salary for this position starts at $65,000. We know that the quality of our benefits is important for our adults and their families, so we offer a comprehensive total rewards package that includes Oxford Medical, United Dental/Vision, life insurance, wellness benefits, a flexible spending account, paid time off/leave benefits, commuter benefits, referral bonuses, professional development, student loan repayment assistance, homeownership programs, and a 403(b) package with a 5% employer match. Our employees also qualify for both NYS Teacher Loan Forgiveness and Public Service Loan Forgiveness.
Public Preparatory Network is an Equal Opportunity employer. Public Preparatory Network is committed to the principles of equal employment opportunity for all employees and applicants for employment.
Primary Function & Position OverviewThe Procurement & Payments Specialist will report to the Managing Director of Finance and will work closely with the school-based Operations teams including Directors of Operations, Assistant Directors of Operations, and Operations Coordinators.
Network-Wide Procurement
- Ensure that network-wide purchasing process adheres to the Public Prep Financial Policies and Procedures (FPP)
- Work with Managing Director of Finance to track spending against contractsInitiate approved credit card purchases on behalf of the schools and network staff
- Manage the network-wide FAMIS spending and reconciliation process, ensuring that the schools maximize allotted public funding
Supply Chain & Logistics
- Place approved orders on behalf of network and school-based staff in accordance with the purchasing process
- Ensure that supplies and materials purchased at the Home Office arrive at schools with appropriate lead time
- When delays occur, identify process bottlenecks and implement solutions in a timely manner
- Liaise with vendors to ensure schools receive and are invoiced for appropriate materials
- Work with couriers to move materials to all Public Prep sites, thinking strategically about meeting deadlines and minimizing costs
Finance
- Reconcile all incoming invoices with completed purchase orders and process bill entry in Bill.com
- Manage the home office Divvy account, including monitoring usage, coordinating the reconciliation of monthly statements and liaising to add and remove users
- Process check requests and invoices for Public Prep Network and its academies using accounts payable and accounting software (Bill.com and Sage Intacct)
- Enter credit card transactions for monthly statements, code to correct accounts, and verify receipts
- Ensure and collection and organization of all new vendor W-9s and maintain the w9 Dropbox folder
- Perform other financial tasks for Public Prep Network and its academies as needed
- Manage vendor relationships and track organizational spend against existing contracts
- Prepare and maintain comprehensive files and documentation for assigned funds and account groups, ensuring compliance with approved policies and procedures, generally accepted governmental
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