Temporary - Event Planner

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

 

Primary Purpose:

Contributes to the achievement of university objectives through the planning and execution of special events and community partnerships.

Temporary employment is of limited duration, and under the terms of NSU's benefits plan and policies, not eligible for company benefits.

 

Job Category: Non-Exempt

Hiring Range:  Commensurate with experience

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Works closely with Special Events, Community Partnerships and Advancement teams to support objectives and requirements for events.

2. Works with supervisor to plan scope and format of events, to acquire competitive vendor bids, establish and monitor budgets, or to review administrative procedures and event progress.

3. Plans and develops programs, agendas, event overviews, and other special events forms for events.

4. Has current and solid working knowledge of Cvent or other planning software.

5. Organizes guest lists and registration of event participants and coordinates event guest follow up including satisfaction surveys, data base entry, photo galleries and website updates.

6. Designs collateral or works with Public Relations/Marketing and Comms. to publicize events and promote sponsorships.

7. Promotes university events by performing tasks such as meeting with professional and trade associations, internal and external clients, event website updates and facilitating other printed and electronic media and publications.

8. Coordinates services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event security.

9. Arranges the availability of audio-visual equipment, transportation, displays, and other event needs.

10. Confers with staff at a chosen event site to coordinate details.

11. Services and monitors event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.

12. Conducts post-event evaluations to determine how future events could be improved.

13. Maintains records of event aspects, including financial details.

14. Reviews event bills for accuracy and submits for payment.

15. Prepares or edits organizational content for internal or external audiences.

16. Arranges and promotes public appearances, lectures, contests, or exhibits for clients to increase product or service awareness or to promote goodwill and to increase institutional visibility.

17. Completes special projects as assigned.

18. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Customer and Personal Service - Working knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
2. English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
3. Communications and Media - Working knowledge of media production, visual, verbal, and interactive communication, and dissemination techniques and methods. This includes alternative ways to inform and persuade via written, oral, and visual media.
4. Administration and Management - Working knowledge of business and management principles involved in strategic planning, resource allocation, budgeting, human resources modeling, leadership technique, and/or coordination of people and resources.
5. Public Safety and Security - Working knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
6. Basi