0.5 Administrative Assistant to Curriculum Supervisor

The North Penn School District seeks to develop a community that values and adapts to diversity. We strive to acknowledge, respect, understand, and celebrate the dynamics of racial and cultural differences. Through the development of culturally proficient staff, the establishment of structures that promote equitable opportunities, and partnerships with families and students, our School District will create an environment of respect where all members of the school community are empowered to learn, grow, and appreciate one another.  We look forward to your interest! 

Title: Administrative Assistant to Curriculum Supervisor

Reports To: Curriculum Supervisor

Takes Direction From: Curriculum Supervisor, Director of Curriculum and Professional Development

Schedule/Calendar:     3.75 hrs./day     18.75 hrs./week      261 days/year

Summary: Assists in the efficient operation of the Curriculum Office by performing a wide variety of communication, clerical, record-keeping, and general office duties with minimal direction and supervision from supervisors and staff.

Essential Functions:

• Performs a variety of office and secretarial work for Curriculum Supervisor(s), including the following:
  • Tracks grants and expenses and produces financial reports for review by the supervisor.
  • Processes timesheets for the department and/or program participants and submits to payroll.
  • Creates and maintains databases for tracking expenses, accounts, parts, and related data.
  • Maintains and enters data into PowerSchool accounts, creates spreadsheets to track expenses, and informs management of available funds.
  • Answers inquiries regarding programs and services,
  • Maintains office supplies and arranges for equipment service.
  • Ensures understanding and compliance with established policies and guides.
  • Anticipates requirements for the department and staff, assembles information for due reports, and tracks events or situations to keep supervisors/coordinators and staff informed.
  • Understands the organization and functions of the District and schools, as well as office policies and regulations.
  • Maintains calendars and schedules appointments and conference calls on behalf of the division supervisor/coordinator with various MCPS and community stakeholders.
  • Follows up requests for information with phone calls/email as necessary.
  • Makes travel arrangements and processes travel vouchers.
  • Answers telephones, addresses the issues, or routes calls to appropriate staff if action cannot be taken immediately.
  • Attends meetings, takes minutes, types them, and distributes them to appropriate stakeholders.
  • Sets up and maintains department files.
  • Gathers and compiles information for reports and other purposes.
  • Prepares written materials from drafts, verbal instructions, or prepares correspondence to be signed by the supervisor.
  • Produces a variety of documents (letters, memos, reports, psychological evaluations, bid documents, announcement forms, etc.) from rough draft copy, verbal instructions, and brief notes. Assembles files and data for meetings/training for staff and attendees.
  • Maintains electronic data files of documents in accordance with established procedures for creating, purging, and storing backup files.
  • Arranges for building service assistance as needed.
  • Sets up and arranges division conferences and meetings (Activities may include ordering food, setting up, advertising, etc.)
  • Performs related work as required.

Education and/or Certification Required:

• High School Diploma or GED diploma required.
• Associate's Degree preferred

Experience Needed:

• Prior experience in an office environment, preferably in a school district.
• Working within deadlines.
• Other combinations of applicable education, training, and experience that provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.

Knowledge of:

• English, spelling, general vocabulary, and arithmetic.
• Current office practices, procedures, and equipment.