Director of Accounting - Accounting Supervisor Principal

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Working Title:

Director of Accounting - Accounting Supervisor Principal

Institution:

St. Cloud State University

Classification Title:

Accounting Supervisor Princ

Bargaining Unit / Union:

216: Middle Management Association

City:

St. Cloud

FLSA:

Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$33.61 - $50.52

Job Description

The starting salary range for this position is $33.61-$48.66/hour

As supervisor of the St Cloud State University Business Services accounting unit, this position directs fiscal services for all funds, including reconciliations, banking, grants/sponsored programs accounting, check printing, payroll, and fixed assets inventory. It also coordinates fiscal activities among the accounting, purchasing/accounts payable, accounts receivable, student services, and inventory units of the office. In addition, the accounting supervisor acts as the director of Business Services in his/her absence.

PRINCIPLE RESPONSIBILITIES AND RESULTS

1. Financial Accounting: Direct and supervise the accounting operations for St Cloud State University in accordance with generally accepted accounting principles.

• Prepare basic financial statements for the annual financial report. Review supporting schedules and appendices prepared by the unit supervisors to ensure compliance with generally accepted accounting principles, GASB, and NACUBO guidelines.

• Assist the Business Services director with major projects and high priority tasks so they are accurate and completed in a timely manner.

• Supervise the creation of accounts and the maintenance of account attributes in the chart of accounts for all fund groups.

• Direct or participate in a variety of audits within Business Services and throughout departments. Assist auditors when internal and external audits are conducted.

Priority: Essential Percent of Time: 25%

2. Managerial Accounting: Assure all aspects of accounting and financial management operate effectively and efficiently.

• Establish, reconcile, and adjust general fund budget finance plans, receipt estimates, allotments, and internal budget allocations to ensure the University’s internal accounting system reconciles with the MN Accounting and Procurement System (MAPS.) Oversee the fiscal closing, including closing entries and carryforward balances.

• Establish and monitor revenue and expense budgets of non-allocated funds, and adjust budgets as needed to ensure they remain self-supporting.

• Advise and counsel department and unit budget directors when inappropriate financial procedures are being followed. Apply and reinforce procedures and regulations.

Priority: Essential Percent of Time: 25%

3. Supervision and Training: Supervise employees of the accounting unit of Business Services so their work and conduct make a positive contribution to the mission, objectives, and best interests of the University.

Supervisory tasks include:

• Hiring: Interview and select candidates.

• Assigning Work: Assign and establish work tasks, hours of work, and overtime. Write and/or approve job descriptions.

• Training: Instruct employees on policies, procedures, and expected outcomes related to their job tasks. Select and schedule training sessions for unit employees.

• Directing: Establish performance expectations with employees and conduct performance evaluations. Approve or deny requests for vacation and sick leave. Review and approve bi-weekly time sheets.

• Rewarding: Initiate and enter letters of commendation into an employee’s personnel file.

• Promoting: Complete and sign promotional rating forms.

• Disciplining: Issue oral reprimands. Write and sign written reprimands.

• Suspending: Write and sign letters of suspension.

• Discharging: Administer the final step of the progressive discipline procedure.

• Conduct training sessions for unit supervisors of Business Services to introduce new procedures, ensure compliance with established procedures, and review recommendations for system improvements.

• Supervise accounting activities, including reconciliations, banking, grants accounting, and check printing.

• Supervise the activities of the Payroll Processing Center.

• Supervise the activities of the Inventory Control unit.

• Direct Business Services in the absence o