Legal Secretary / Paralegal

Join Our Team at Liberty Dental Plan – Legal Secretary/Paralegal

This position is HYBRID and will work out of our Corporate Office in Tustin, California, 3 days per week.

Introduction
At Liberty, we believe in empowering people and organizations through thoughtful, values-driven work. Our Legal Department plays a vital role in ensuring our business practices remain ethical, compliant, and strategically sound. We’re looking for a detail-oriented and proactive Legal Secretary/Paralegal to join our collaborative and high-performing team. This position offers a unique opportunity to contribute meaningfully to corporate governance, legal operations, and contract management—supporting Liberty's mission from the inside out.

Job Summary
The Legal Secretary/Paralegal provides comprehensive legal, administrative, and operational support to Liberty’s Legal Department. Reporting directly to the General Counsel, this individual will assist across a variety of responsibilities, including contract lifecycle management, corporate governance, litigation support, legal research, and secretarial functions. You will be an integral partner to our legal team and internal stakeholders, helping ensure the legal function operates smoothly and efficiently.

Key Responsibilities

• Draft and prepare board and shareholder meeting materials; maintain corporate minute books

• Assist with entity formation, dissolution, and filings

• Manage subpoena responses, legal hold notices, and document tracking

• Prepare and update standard agreements (e.g., NDAs, BAAs); support early-stage negotiations

• Coordinate the full contract lifecycle—intake, routing, execution, and archival

• Respond to audit and RFP-related inquiries and assist in budget and reporting tasks

• Organize and maintain legal department files, track external counsel costs, and manage subscriptions

• Conduct legal research and draft communications on behalf of the legal team

• Support litigation, audits, and due diligence processes, including managing data rooms

• Represent the Legal Department in internal meetings and liaise with business units

Qualifications

• 5+ years of experience in a legal assistant, secretary, or paralegal role

• Exceptional organizational and time management skills

• Excellent written and verbal communication abilities

• Strong attention to detail with sound analytical judgment

• High degree of professionalism and discretion in handling confidential matters

• Proficiency in Microsoft Office Suite; experience with contract management systems preferred

• Familiarity with legal research platforms like WestlawNext is a plus

• Self-starter with the ability to manage multiple priorities and meet deadlines

Why Join Us
At Liberty, your voice matters. You’ll be part of a supportive environment where innovation, trust, and collaboration drive our work. We offer competitive compensation, comprehensive benefits, and opportunities for professional development. Most importantly, you’ll have the chance to grow your career while making a real impact on an organization committed to excellence and integrity.

Location

Our employees