Program Manager

Vendor – Program Manager

Responsibilities

Program Management

• End-to-End Program Ownership: Lead and support comprehensive program management efforts, from initial scoping and planning through execution and retrospective analysis. Develop detailed project plans, timelines, and critical path analyses to guide successful delivery.
  
  
• Cross-Functional Collaboration & Stakeholder Management: Serve as a central point of contact across internal teams and external partners, ensuring clear alignment and integration of all program components.
  
  
• Risk Identification & Mitigation: Proactively assess potential roadblocks, dependencies, and risks. Develop contingency plans and ensure programs stay on track and meet objectives.
  
  
• Process Improvement & Scalability: Drive the development and optimization of standardized processes, workflows, and best practices to improve efficiency and scalability across programs.
  
  
• Status Reporting & Communication: Provide regular progress updates to leadership and key stakeholders. Document milestones, flag issues, and present key learnings and recommendations post-program completion.
  
  

General Program & Operational Support

• Executive Meeting Preparation: Assist in the preparation of executive-level meetings including agenda development, content coordination, and logistics. Ensure relevant program updates are well-documented and shared.
  
  
• Content Development: Support the creation of presentations, internal documentation, and other communication materials focused on program goals, progress, and outcomes.
  
  
• Information Flow & Coordination: Facilitate effective communication across stakeholders to ensure alignment and visibility into project decisions and updates.
  
  

Qualifications

• Bachelor’s degree.
• 3-5 years of proven experience in program management or large-scale project management, with a strong emphasis on event management.
• Demonstrated experience managing complex, multi-faceted projects with multiple stakeholders and dependencies, ideally within a marketing or corporate events context.
• Exceptional written and verbal communication skills, with a proven ability to craft clear, concise, and compelling content for diverse audiences, including senior executives.
• Strong organizational and project management skills, including the ability to manage multiple priorities, work effectively under pressure, and meet tight deadlines.
• Meticulous attention to detail and a high level of accuracy in all aspects of work.
• Proficiency in Google Workspace (Docs, Spreadsheets, and Slides) and project management tools.
• Ability to work independently as a self-starter with strong collaboration skills, thriving in a fast-paced, dynamic environment.

• People who want to learn, but are self-motivated in learning from their projects.

• People who enjoy the really hard problems.

• People who enjoy having too much vs. too little to do.

• People who like creating from nothing (We are still building out processes that will support our continued rapid growth).

• People who understand how to build and maintain relationships with their coworkers and their clients.

• People who like making others successful and understand the value of that as much as making themselves successful.

• People who leave their ego at home and really enjoy working with other brilliant people.

• People who not only can thrive in ambiguity but prefer informing frameworks and structures themselves